Cancel Supplier Invoice

Explanation

Use the Cancel Supplier Invoice activity to cancel an unpaid supplier invoice. If the payment has been recorded, it must be canceled before the invoice can be canceled. Afterwards, the invoice can be re-entered with the same invoice identity.

Prerequisites

In order to perform this activity, a supplier invoice with status PrelPosted or Posted must exist.

System Effects

A voucher that reverses the postings previously made for the invoice is created and the invoice status is changed to Canceled. The invoice number can be reused for a new supplier invoice.

If the preliminary supplier invoice has been posted before the final posting, i.e., an I voucher and J voucher has been created, when you cancel the invoice, two separate reversal vouchers corresponding to the original I and J vouchers will be created.

When canceling an invoice that has been matched to a received purchase order line, a special check is made. If the purchase part of the matched order line is included in a supplier agreement using part step pricing, cumulative values for quantity and amount will be updated for the applicable period. If the matched purchase part or no-number part also belongs to a supplier assortment included in a supplier agreement, the cumulative value for the amount will be updated for the applicable period in the assortment step pricing. The current amount for the whole supplier agreement will also be updated in both cases.

When canceling a price adjustment invoice that has been matched to a purchase order line, a special check is made. If the purchase part of the matched order line  is included in a supplier agreement using step pricing, the cumulative value for the amount will be updated for the applicable period. If the matched purchase part or no-number part also belongs to a supplier assortment included in a supplier agreement, the cumulative value for the amount will be updated for the applicable period in the assortment step pricing. The current amount for the whole supplier agreement will also be updated in both cases.

Window

Manual Supplier Invoice

Related Window Descriptions

Manual Supplier Invoice

Procedure

1. Open Manual Supplier Invoice window and query for the invoice that is to be canceled.
2. Right-click and then click Cancel Invoice to open the Cancel Invoice dialog box.
   Enter the invoice information and cancellation voucher information. If the original invoice has two vouchers created for preliminary posting and final posting, information for two cancellation vouchers has to be specified in this dialog box. If the original invoice has only a preliminary posting, only the preliminary voucher information should be entered and, if the invoice has been finally posted in one step, only the finally posted information should be entered.
3. You can specify a voucher date by changing the value suggested in the relevant field. If the original invoice has a preliminary and final posting, the voucher date specified cannot be earlier than the date of the original I voucher or later than the date of the original J voucher.
   (Note: You cannot use a voucher type, for which the Voucher Row Group Validation check box has been selected in the Voucher Type window, to cancel a supplier invoice.)
4. You can specify the period for which the voucher is created in the Period field.
5. You can specify the user group and voucher type in their respective fields.
6. Specify a number for the voucher in the Voucher Number field, if the Manual Allotment option is used for the selected voucher type. If the Automatic Allotment option is used instead, leave this field empty.
7. Click OK.