Create Appointment Notification Letter

Explanation

The system generates an appointment notification letter inviting the applicant to join the company. Since different recruitment sources (internal and external) may have different letter templates, the system automatically identifies whether the letter is for an external or an internal applicant based on the recruitment source. The document is provided in a Microsoft Word document template, which can be reached by using Generate Job Candidate Appointment Document.

Prerequisites

Before you can use this function, the following must have been completed:

• The Personnel Requisition No and Candidate ID must have been registered.
• The status of the Personnel Requisition must be Approved or Fulfilled.
• The Candidate Status must be Appointed.
• The Job Candidate Status must be Appointed.
• The document template must have been inserted in the Properties function (Word Document tab). Use the right mouse button menu to reach the Properties function.

System Effects

As a result of this function, the system will generate a Job Candidate Appointment letter for the specified candidate using the document template inserted in the Properties function. You can generate more than one Job Candidate Appointment letter at a time by highlighting multiple items.

Window

Job Candidates
Personnel Requisition / Job Candidates
Candidate Appointments

Related Window Descriptions

Job Candidates
Personnel Requisition / Job Candidates
Candidate Appointments

Procedure

1. Select the items that need to be generated by highlighting them.
2. Activate the pop-up menu using the right mouse button and click Generate Job Candidate Appointment Document.
3. The system opens a Microsoft Word document based on the template inserted in the Properties function. You can modify the document by using Microsoft Word tools.

To insert the document template:

1. Choose Properties from the right mouse button menu.
2. A dialog box with some window tabs is displayed. In the Word Document tab, insert the document needed as a template, which you can find using the Browse button. You may use your own document template as a default, providing you have already inserted it in this window tab.
3. Select OK.