All receipt lines must be entered as arrived and, when using dispatch advice, this is done in Register Full Shipment Arrivals or Register Partial Shipment Arrivals. This includes both the orders concerning inventory registered purchase parts and non-inventory registered purchase parts.
The arrival registration is performed in different dialog boxes, depending on whether the parts are serial handled and if serial numbers will be defined at the arrival registration or later. If you are handling serial handled parts and have decided to postpone the serial numbering, you should enter the arrival by using the dialog box for parts without serial numbers.
You can either process one line at a time or select several lines and receive them all together. In the dialog box, you can remove any lines that you have selected by mistake. It is also possible to split the receipt line into several locations by indicating different destination locations for specific serial numbers. Partial receipts can be entered for a receipt line that is partially delivered by the supplier. Some of the indicated data can be changed either directly on the receipt line or in the corresponding dialog box.
You can either increase or decrease the quantity arrived. However, the over-delivery check may have been activated on the purchase part. If you increase the quantity and exceed the over-delivery tolerance, a warning message appears.
To be able to report arrival with serial numbers, both the Inventory Serial Tracking and the After Delivery Serial Tracking in IFS/Part Catalog must have been activated. A serial rule, either automatic or manual, also must be specified. Serial numbers can be reserved via the Operations menu on the purchase order line. Reserved serial numbers are used first and are automatically displayed in the Serial No column. Automatically generated serial numbers are automatically displayed in the Serial No column. When you specify the serial numbers manually, you can use the Sequence... button and create a sequence of numbers, as well as add prefixes and suffixes (both numerical and alphanumerical).
Example: Prefix = ABC, Suffix = DEF
| From Serial No | To Serial No |
| 110 | 115 |
| 117 | |
| 120 | 122 |
This example would give ten serial numbers: ABC110DEF, ABC111DEF, ABC112DEF, ABC113DEF, ABC114DEF, ABC115DEF, ABC117DEF, ABC120DEF, ABC121DEF, ABC122DEF.
When the serial tracking is activated, it is mandatory to specify serial numbers during the arrival and receipt flow. The part will then always have a serial number in inventory and throughout the life cycle.
Supplier warranty information defined for the purchase order line will be copied to Part Serial Catalog when the part is tracked. A valid period is calculated for all time based supplier warranty conditions for the part.
If the Customer Order Connection parameter is set for a Warranty Type the calculation takes place when the part is delivered to a customer.
If the Convert to Customer Warranty parameter is set the supplier warranties are copied to customer warranties on the purchase part in the Part Serial Catalog. The Valid To and Valid From parameters are also copied.
The inventory registered purchase parts are entered as arrived. The dispatch advice part lines acquires the status Arrived. The dispatch advice acquires the status Arrived if all lines are received, or Partially Arrived if not all lines are received. The receipt line status is different depending on the receive case:
For non-inventory registered purchase parts:
When using the automated invoicing function (self-billing), the supplier invoice is generated when the arrival is entered in the system. The receipt reference that you have entered is used as the invoice number. The supplier invoice is based on the quantity received, i.e., the received quantity, and the purchase price is used to calculate the invoice amount. A separate invoice line is created for each receipt line having the same receipt reference. The invoice is automatically matched and ready to be paid. All automatically created invoices can be viewed in Self-billing Invoice Analysis. In this window you can study any error text.
For serial handled inventory registered purchase parts, postings are created for each serial number with the debit posting type M1, Inventory, and the credit posting type M10, Goods receipt with purchase order.
When the arrival is made with consignment stock management, postings are created with debit posting type M60, Consignment stock, and the credit posting type M61, consignment stock receipt.
When the arrival is made and the charge/no charge function is used, the accountings are the following:
When a tracked purchase part arrives, this part is stored in the Part Serial. Also, the supplier warranty information is copied from the purchase order line part to the Part Serial.
When transferring supplier warranty data to the Part Serial, calculation of the valid supplier warranty period takes place if the part is tracked. The Arrival Date is used and all time based warranty conditions are given a Valid From and Valid To date, using the Min and/or Max values given on the different warranty conditions connected to the purchase order line. The Valid From and Valid To attributes are stored in the Part Serial for later transfer to IFS/Service Management.
If the Customer Order Connection parameter is set for a warranty type, the calculation takes place when the sales part where this purchase part is included is delivered.
If the Convert to Customer Warranty parameter is set, the supplier warranties are copied to customer warranties on the purchase part in the Part Serial. The Valid To and Valid From parameters are also copied.
Incoming Dispatch Advice
Register Partial Shipment Arrival
Incoming Dispatch Advice
Incoming Dispatch Advice/Part Lines
Register Partial Shipment Arrival
Receive with Serials/Lots