All receipt lines must be entered as arrived and, when using dispatch advice, this is done in Register Partial Shipment Arrivals. This includes the orders concerning inventory registered purchase parts or non-inventory registered purchase parts.
Partial receipts can be entered for a receipt line that is partially delivered by the supplier. Some of the indicated data can be changed directly on the receipt line or in the corresponding dialog box. It is also possible to split the receipt line into several locations. You can either process one line at a time or select several lines and receive them all together. In the dialog box, you can remove any lines that you have selected by mistake.
The arrival registration is performed in different dialog boxes, depending on whether the parts are serial handled and whether serial numbers will be defined at the arrival registration or later. If the supplier's serial numbers for the parts are included in the message, you can distinguish which individual parts are included in the shipment. If you are handling serial handled parts and have decided to postpone the serial numbering, you should enter the arrival by using the dialog box for parts without serial numbers. Note that if you postpone the serial numbering until after the parts have been entered as arrived, you cannot use the supplier's serial numbers. If they are to be used, you must do the serial numbering at the arrival registration.
You can increase or decrease the quantity. However, the over-delivery check may have been activated for the purchase part. If you increase the quantity and exceed the over delivery tolerance, a warning message appears.
The inventory registered purchase parts are entered as arrived. The dispatch advice part lines acquires the status Arrived. The dispatch advice acquires the status Partially Arrived. The receipt line status is different, depending on the receive case:
For non-inventory registered purchase parts:
If the purchase order originates from a customer order, the customer order is updated with the quantity that has been reported upon the receipt. This is valid for both inventory and non-inventory registered parts.
When using the automated invoicing function (self-billing), the supplier invoice is generated when the arrival is entered in the system. The receipt reference that you have entered is used as the invoice number. The supplier invoice is based on the quantity received, i.e., the received quantity, and the purchase price is used to calculate the invoice amount. A separate invoice line is created for each receipt line having the same receipt reference. The invoice is automatically matched and ready to be paid. All automatically created invoices can be viewed in Self-billing Invoice Analysis. In this window you can study any error text.
If the purchase order comes from an outside operation, the remaining quantity for the outside operation is decreased by the arrived quantity in the Shop Order/Operation tab. The operation history transaction is updated.
For inventory registered purchase parts, postings are created with the debit posting type M1, Inventory, and the credit posting type M10, Goods receipt with purchase order. For non-inventory parts, no postings are created until the invoice matching is done.
When the arrival is made with consignment stock management, postings are created with debit posting type M60, Consignment stock, and the credit posting type M61, consignment stock receipt.
When the arrival is made and the charge/no charge function is used, the accountings are the following:
Incoming Dispatch Advice, Register Partial Shipment Arrival
Incoming Dispatch Advice, Incoming Dispatch Advice/Part Lines, Register Partial Shipment Arrival, Receive, Receive with Serials/Lots
Report Arrival:
Report Arrival and split the arrival into several location: