Approve/Accept Parts

Explanation

Use this activity to approve/accept parts that have been inspected and found to be as desired. The entire number of inspected parts will be available to be accepted and approved to be moved into stock, if handling inventory parts.

Prerequisites

• The parts must have been reported as arrived in Register Purchase Order Arrivals.
• The receipt line must have an inspection demand, either an inspection code or a quantity manually specified in the receipt function.
• The receipt line should be in status To be Inspected.
• IFS/Quality Management must have been installed to be able to use control plans, enter detailed analysis results, and to use SPC  (Statistical Process Control).

System Effects

The inspection result is reported and the number of inspections is increased (+1) every time an inspection is performed. The combination of the quantity inspected and the number of inspections helps you when evaluating inspection/re-inspection for a receipt line. A receipt line with inventory registered purchase parts receives the status To be Received when the entry of inspection result is completed. This order is ready to proceed in the work flow.

Non-inventory registered purchase parts and no-number parts acquires the status Received. For receipt lines with these parts the receipt is completed.

If you are using IFS/Quality Management in the receipt process, and if you have scrapped or returned any parts before an analysis is created, the quantity to inspect indicated on the Purchase Order Receipt window will be re-calculated based on the quantity available at the time you create a new analysis. Any existing analyses will not be affected.

Window

Purchase Order Receipt
Inspection Management

Related Window Descriptions

Register Result,
Purchase Order Receipt,
Purchase Order Receipt/General,
Purchase Order Receipt/Single,
Purchase Order Receipt/Pallet,
Purchase Order Receipt/Misc,
Inspection Management
Register Inspection Result

Procedure

To approve the entire quantity.

1. Populate or query for the order number in question. If you have several receipts for an order you also have to select the correct receipt number. In the Purchase Order Receipt window and related tabs, do this by using the list box in the Order No field.
2. Choose Register Inspection Results... in the Operations menu. The Register Result dialog box opens up and the quantity to approve is displayed in the Approve fields, both in purchase unit and inventory unit.
3. Confirm by clicking OK.
   Note: If the purchase order is generated from a shop order with an outside operation which is the last operation, and the Receive into Inventory on Last Operation check box is set to TRUE on the used work center, a receive shop order dialog box will open. Entering the correct location, the quantity and clicking OK will receive this shop order.

To approve a subset of the quantity, i.e., partially reporting the inspection results.

1. Populate or query for the order number in question. If you have several receipts for an order you also have to select the correct receipt number. In the Purchase Order Receipt window and related tabs, do this by using the list box in the Order No field.
2. Choose Register Inspection Results... in the Operations menu. The Register Result dialog box opens up and the quantity to approve is suggested in the Approve fields, both in purchase unit and inventory unit. Decrease this value.
3. Confirm by clicking OK.
   Note: If the purchase order is generated from a shop order with an outside operation which is the last operation, and the Receive into Inventory on Last Operation check box is set to TRUE on the used work center, a receive shop order dialog box will open. Entering the correct location, the quantity and clicking OK will receive this shop order.

(To scrap or return parts, see the corresponding activities.)

To view quality management details:

1. In the Register Inspection Results dialog box, the Analysis exists check box will be selected if an analysis exists, and also if it has been confirmed.
2. To view the confirmed analysis, click Analysis. Review the results and use it as a basis for the registration of the inspection results (approve, scrap, return).