Print Purchase Order

Explanation

Use this function for printing out a purchase order. The document can then be sent to the supplier by mail or fax.

Note: It is not possible to print order lines that are in the Canceled status.

Prerequisites

• The purchase order must have been released, i.e., in Released status.
• The Print Purchase Order check box must be selected in the Supplier/Purchase/Misc Supplier Info tab.
• If the amounts inclusive of tax are to be printed on the report, the Print Amounts incl. Tax check box in the Supplier/Purchase/Misc Supplier Info tab must have been selected. 

System Effects

• A printout of the purchase order is processed and the Printed check box on the purchase order header is selected. The purchase order printout can then be sent for confirmation to the supplier.
• If any supplier contacts and/or internal destination on the purchase order, these will be printed on the report.
• If you have technical coordinators for any of the order lines, these will be printed on the corresponding line for each purchase part and no-number part. In addition, a summary of the technical coordinators, including their default phone numbers and e-mail addresses, will be printed on the purchase order report. The phone numbers and e-mail addresses will be retrieved from the person records in IFS/Enterprise.
• If the Consolidated check box is selected, summary lines will be printed at the end of the report, indicating the accumulated quantity ordered per part is used in the calculation of the consolidated price.
• If manufacturer(s) and manufacturer part number(s) are defined in the Supplier for Purchase Part window, these will be printed per part. If the Print check box is selected for manufacturer part number(s) in the Supplier for Purchase Part window, these will be printed in addition to the manufacturer and manufacturer part number in the purchase order line. If you have multiple manufacturers and manufacturer part numbers printed, the first row represents the manufacturer and manufacturer part number present in the purchase order line, and then the other manufacturers and manufacturer part numbers with the Print check box selected in the Supplier for Purchase Part window will be printed. The preferred manufacturer and preferred manufacturer part number(s) will be print in bold letters.

Window

Purchase Order
Purchase Orders

Related Window Descriptions                                                          

Purchase Order
Purchase Order/Misc Order Info
Purchase Orders

Procedure

1. Query for the appropriate purchase order.
2. Right-click and then click Print Order.
3. In the dialog box that appears, select Purchase Order from among the print options offered. Preview the document before printing by clicking Preview. Print the document by choosing the printer button.