Fetch Authorization Rule

Explanation

Use this function when you want to check if the purchase order reconciles with any authorization rule. The authorization routing template is normally retrieved from this authorization rule when you try to release the purchase order.

Prerequisites

•  A purchase order with at least one purchase order line must have been entered and saved and the purchase order should be in Planned status. The purchase order may also be in Released status with the Authorization Rejected check box selected.

System Effects

If no criteria for a purchase order authorization rule are fulfilled, no authorization routing template for that rule is retrieved.

When the criteria for a purchase order authorization rule are fulfilled, the authorization routing template for that rule is retrieved to the purchase order and shown in the Purchase Order/Authorization tab. If there are several purchase order authorization rules that are applicable for the purchase order, the one with the highest priority is chosen.

The Purchase Order/Misc Order Info tab displays the information regarding both the purchase order authorization rule that is used and the purchase order maximum authorized amount.

The Operations menu option is unavailable for selection when an authorization template is retrieved.

Window

Purchase Order

Related Window Descriptions

Purchase Order
Purchase Order/Misc Order Info

Procedure

1. Populate or query for the desired purchase order.
2. In the Operations menu, select Fetch Authorization Rule. A message dialog box appears. Click OK. An information message tells you whether an authorization rule is retrieved. Confirm the message by clicking OK.