Enter Pre-Posting, Customer Order

Explanation

Whenever a financial transaction takes place in the system the postings concerning it are created by the predefined posting types and rules defined in IFS/Accounting Rules. This means that you do not have to do anything manually as long as you have defined your rules correctly.

However, sometimes you want to decide a code part value, depending on specific order information, i.e., you choose not to decide a rule for this code part for all posting types affected or it is not possible to decide a rule. In these cases, you must manually establish the relationship between the code part and the order or order line by entering a pre-posting connected to the order or the order line. The code part value that you enter as a pre-posting for the order or order line will then affect several postings created for this order or order line. One example where pre-posting is used is customer orders where you often want the postings to include a specific project in the code part Project for all postings concerning the selling. Another example is a purchase order where you want the postings for purchasing to charge a specific Cost Center.

The postings that will be affected by the pre-posting are generally all postings concerning expenses, revenues, and WIP. This is determined in Business Event/Posting Info where you can see whether a posting for a specific system event is affected by the pre-posting on the order, or order line, or not.

Basic financial data and sets of rules for IFS Applications are managed in the IFS/Accounting Rules. Besides the regular rules you also have to define whether you want to use the pre-posting functionality in IFS/Accounting Rules. This is done by entering a specific posting type for each order type (see Prerequisites) and what code parts for which it should be possible to enter pre-posting.

If you try to enter a pre-posting for an order or order line and have not defined the use of pre-posting in IFS /Accounting Rules you will receive a message that tells you that pre-posting is not defined for this order type in the posting control. Initiate the pre-posting function in the Posting Control. Indicate the appropriate posting type for the code parts you intend to alter.

The pre-posting can either be entered on the header or the line. The advantage of using the pre-posting on the header is that the pre-posting value is valid for the lines as well. However, this assumes the lines are added afterwards. If both header and lines are already entered, you must do the pre-posting on each line.

Prerequisites

System Effects

A relation is established between the code part and the customer order by entering a pre-posting connected to the customer order. The code part value that you enter as a pre-posting for the customer order will then affect several postings created for this customer order. The postings that will be affected by the pre-posting are generally all postings concerning expenses, revenues, and WIP.

Window

Customer Order

Related Window Descriptions

Customer Order

Procedure

Initiate pre-posting in IFS/Accounting Rules.

  1. Open Posting Control and select New.
  2. Either enter the posting type or use the List of Values to indicate it.
  3. Either enter the code part on which you want to do pre-posting or indicate it by using the List of Values.
  4. Either enter the appropriate control type or use the List of Values to indicate it.
  5. You can optionally indicate a default value for the control type.
  6. Save when completed.

Enter pre-posting on the customer order header.

  1. Populate or query for the customer order on which you want to make a pre-posting.
  2. Place the cursor in the header and select Pre-posting... in the Operations menu.
  3. Use the List… button to indicate the code part values in the Pre-Posting dialog box. Confirm by clicking on the OK button.