Import Object

The process used to enter and activate a fixed assets object in IFS Applications. This will differ based on whether it has been depreciated in another system or not. If the object has been depreciated in another system, or if no acquisition transactions originate from IFS/General Ledger, the object can be imported to IFS Applications. In this case, a voucher for the General Ledger will be created from Fixed Assets. On the other hand, if the object entered is newly acquired and has not been depreciated in any other system, the acquisition process can be used to enter it in IFS Applications. In this case acquisition transactions must have been transferred from IFS/General Ledger to IFS/Fixed Assets (see description for Handle Acquisition process).

Import Object

This process is used to transfer fixed assets objects to IFS/Fixed Assets for which no new acquisition transaction exists in IFS/General Ledger or, for a fixed asset objects which were previously depreciated in another system. This involves entering import transactions for the fixed asset object and posting them to activate.

In order to import a fixed asset object, general information such as the object ID, object description, object type, object group, acquisition reason etc. must be entered and, the status of the fixed asset object must be Registered.

A fixed asset object can be imported by entering the general acquisition value and the acquisition date. If the acquisition values of a single book differ from the general acquisition value, acquisition value adjustments can be entered per book and event date. It is also possible to enter detailed information relating to the accumulated depreciation of the fixed asset object at the time of importing.

The details of the accumulated depreciation information can be categorized as follows.

Based on the book
Different depreciation amounts can be entered for a combination of; a depreciation period and a transaction reason based on the book.

e.g., One or more depreciation amounts with the transaction reason DEPRECIATION can be entered as the depreciation for year 2012, period 1 for different books.
Based on the depreciation period
Different depreciation amounts can be entered for a combination of; a book and a transaction reason based on the depreciation period.

e.g., The depreciation of one or more depreciation periods can be entered for the combination of; the book CALC and the transaction reason DEPRECIATION.
Based on the transaction reason
Different depreciation amounts can be entered for a combination of; a depreciation period and a book based on the transaction reason.

e.g., One or more depreciation amounts can be entered as the depreciation for year 2012, period 1 for book CALC with different transaction reasons.

Once a fixed asset object is imported, its status will change from Registered to Import.

Activating an Imported Object

In order to activate the imported fixed asset object, you are required to post the import transactions entered for it. The posting of imported transactions is done in a separate window for all the fixed asset objects with the status Import.

When import transactions are posted, vouchers are created in the hold table for the General Ledger and if book-specific imported transactions exist, one or several vouchers are created in the Internal Ledger hold table(s). The voucher type which is connected to the book controls to which ledger book-specific transactions like acquisition value adjustments and, depreciations will be posted.

The posting type used to post an import transaction depends on the following factors:

the import transaction type (i.e. whether it is an acquisition transaction, an acquisition value adjustment or a depreciation transaction).
whether or not the transaction reason used is a system defined transaction reason.
whether or not the imported object is a rotable pool object.

The following table illustrates posting types that will be used to post import transactions with different combinations of factors.

Posting Type	Posting/Counter-posting	Acquisition Amount/ Depreciation Amount	System Defined Transaction Reason?	Rotable Pool Object?	Book-specific voucher type?
FAP1 Import, Acquisition Value	Posting	Acquisition	N/A	No	No
FAP2 Import, Counter Posting, Acquisition Value	Counter Posting	Acquisition	N/A	No	No
FAP3 Import, Accumulated Depreciation, Balance Accounting	Posting	Depreciation	Yes	No	Yes
FAP4 Import, Counter Posting, Accumulated Depreciation	Counter Posting	Depreciation	Yes	No	Yes
FAP21 Import Pool Object, Acquisition Value	Posting	Acquisition	Yes	Yes	No
FAP22 Import Pool Object, Counter Posting, Acquisition Value	Counter Posting	Acquisition	Yes	Yes	No
FAP23 Import Pool Object, Accumulated Depreciation, Balance Accounting	Posting	Depreciation	Yes	Yes	Yes
FAP24 Import Pool Object, Counter Posting, Accumulated Depreciation	Counter Posting	Depreciation	Yes	Yes	Yes
FAP31 Import, Change Net Value, Balance Accounting	Posting	Depreciation	No	No	Yes
FAP32 Import, Counter Posting, Change Net Value	Counter Posting	Depreciation	No	No	Yes
FAP33 Import Pool Object, Change Net Value, Balance Accounting	Posting	Depreciation	No	Yes	Yes
FAP34 Import Pool Object, Counter Posting, Change Net Value	Counter Posting	Depreciation	No	Yes	Yes
FAP39 Acquisition Value Adjustment per Book, Increase	Posting	Acquisition	N/A	No	Yes
FAP40 Acquisition Value Adjustment per Book, Increase, Counter Posting Import	Counter Posting	Acquisition	N/A	No	Yes
FAP41 Acquisition Value Adjustment per Book, Decrease	Posting	Acquisition	N/A	No	Yes
FAP42 Acquisition Value Adjustment per Book, Decrease, Counter Posting Import	Counter Posting	Acquisition	N/A	No	Yes

As a result of posting import transactions, the object status of all the fixed asset objects with the status Import will change to Active. Information relating to the base value may be automatically generated for the imported objects at the time the object status changes to Active (i.e. only if one or more user-defined base value types that are initiated by the acquisition value exist for the company).

Roll Back Import

It is also possible to roll back imported fixed asset object before the transactions of that fixed asset object are posted. Then the object status of the imported fixed asset object will change from Import to Registered after you roll back import transaction.