Register Entertainment Guest List

Explanation

This activity is used to register guest lists containing information about participants in the registered entertainment event. It is possible to use several guest lists on the same entertainment event given that the lists are registered to different rows in the expense sheet.

E.g.: If 10 guests attended dinner (expense row no. 1) but only eight joined the visit to the theatre following dinner (expense row no. 2), you need two separate guest lists for dinner and the visit to the theatre. If all 10 participated in both events, you need one guest list connected to two rows. 

Once a guest list is created, it can be reused for other expense sheets that will be created for the same employee.

Prerequisites

In order to perform this activity, an expense sheet that is already created must exist.

System Effects

This activity has no system effects.

Window

Expense Sheet

Related Window Descriptions

Expense Sheet/Entertainment/Guest Details
List for Guest Information

Procedure

1. Open the Expense Sheet window and create a new expense sheet.
2. Go to the Expense Sheet/Entertainment/Guest Details tab.
3. Click the Guest List ID field and create a new record. Enter a guest list ID.
4. Save the information.
5. In the table of the tab, create a new record and specify the guest in the Guest Information field. Repeat this step to enter more guests.
6. If you want to copy guest information from a guest list that has already been created for previous expense sheets, right-click in the table and click Copy Guest Information to open the List of Values.
7. Once you have selected the guest list, click OK to copy the list of guests.
8. Save the information.