Terminate Employment

Explanation

This activity is used to terminate an employment. Depending on which components are installed this function terminates a number of assignments. In addition, you can update the employee status and also assign the employee to a 'former employee' group. The grouping lets you access the former employee even if the assignment expired or was removed. You need access to the former employee group to see its former employees. The employee status change you specify will be effective for the employee after the date of termination.

Prerequisites

Employees are required to exist in the company.

System Effects

As a result of this activity;

IFS/Employees and Organizational Definitions

• The employment period of employee is terminated.
• The employee status is updated. After the date of termination, the employee will not be accessible to supervisors since the employee's position assignment expires on termination date.
• The employee's position assignments are terminated.
• The employee's job assignments are terminated.
• The employee is assigned to the specified former employee group in the Former Employee Group Assignments window.

IFS/Schedules and Rules

• Any employee schedules and rules assignment is terminated.

IFS/Travel Expenses

• Any personal travel expense rule assignment is terminated.

Window

Terminate Employment

Related Window Descriptions

Terminate Employment

Procedure

1. Open the Terminate Employment assistant.
2. In the Company ID field, enter the identifier of a company where the employee whose employment you want to end is located. The name of the company will be displayed in the Company Name field.
3. In the Emp ID field, enter the ID of the employee whose employment you want to end. The name of the employee will be displayed in the Employee Name field.
4. In the Notification Date field, enter the date on which the employee will be informed.
5. In the End Date field, enter the date from which the employee's termination will be effective.
6. In the Reason for Leaving field, enter a reason for ending the employment. You can use the list of values.
7. In the Employee Status field, enter what status will be assigned to the employee once his employment ends. Select an option from the list.
8. If you are ending the employment of a supervisor who has access to other employees, specify when he will lose access to their transactions.
   Selecting Leaving Date will revoke access to transactions of other employees on the day when the employment formally ends.
   Selecting Other Date will allow you to enter a specific date when access to transactions of other employees will be revoked.
9. If you want to assign the employee to a former employee group before ending the employment, click Next and proceed with the following steps.
10. In the Former Employee Group field, enter a group by using the list. The employee will be listed in the specified former employee group after termination.
11. In the Valid From field, enter the date from which the employee's assignment to the former employee group will be valid.
12. In the Valid To field, enter the date on which the employee's former employee group assignment will expire.
13. Click Finish to terminate the employement.