Protect Employee Address and Personal Information

Explanation

This activity is used to protect specific information about employees. When the data is protected it is not visible to a normal system user or displayed anywhere where it could be retrieved. The list of information that should be protected when this function is selected is defined in the Protected Information window.    

Note: An employee will automatically be set to Protected if he or she is assigned to a position ID that is set to Assigned Protected. Both primary and non-primary positions will set the Protected status. 

Prerequisites

In order to be able to set a person to Protected in the Protected Persons window, you need to be registered with this specific access.

System Effects

• The employee's personal address, personal communication methods and personal basic information will be protected. Any fields that contain this information will look empty to any user who does not have access to protected persons. An example of protected information would be employee blood type available in the Employee window.
  Protected information is defined by the user in the Protected Information window.
• The Protected Person check box in the Employee/Personal/Address tab is ticked for employees set as Protected. 

Window

Protected Persons

Related Window Descriptions

Protected Persons

Procedure

1. Open the Protected Persons window.
2. Populate or query to find the relevant employees.
3. Select the Protected check box to define the employee as protected.