Validate and Match

Explanation

This activity is used to validate that the payment transaction information in a Bank Administration Institute(BAI) file loaded into the system is compatible with the basic data setup in the application. The payment transactions in the file are matched against the open invoices in Accounts Receivable. The payment transactions can be matched either by invoice number or by invoice amount. This activity can also be scheduled to be carried out automatically at a given time.

Prerequisites

A BAI file with payment information must have been loaded into the system.

System Effects

Result of validation and matching Effect
Payment information in the BAI file is correct. The system will facilitate the immediate creation of a payment transaction using the information in the BAI file.
Payment information in the BAI is incorrect The transactions in the loaded BAI file will be marked with messages, and the Error check box will be selected. The system will not allow any payments to be created without correcting the errors. 

Window

Auto Cash File Head

Related Window Descriptions

Auto Cash File Head
Validate And Match Payments

Procedure

Method 1

  1. In the Auto Cash File Head window, select a loaded BAI file, right-click and then click Validate And Match Auto Cash Information. This will open the Validate and Match Payments dialog box.
  2. Select the By Invoice Number option if you want the payment transactions in the auto cash file to be validated and matched against the invoice number. Select the By Invoice Amount option if you want the transactions to be validated and matched against the invoice amount.
  3. Click OK.

Method 2

  1. In the Auto Cash File Head window, select a loaded BAI file, right-click and then click Validate And Match Auto Cash Information. This will open the Validate and Match Payments dialog box.
  2. Click Schedule to run the New Database Task Schedule. You can schedule the activity to take place at a given time.