Create Booking Lists
Explanation
Use this activity to create a booking list. A booking list is a series of
reserved document numbers that are used to number documents, for example, during
a specific project. A booking list is populated using a number counter.
Prerequisites
At least one number counter must be defined.
System Effects
As a result of this activity, a booking list is created and ready to be used for numbering new documents.
However, to enable the booking list, the advanced number generator feature must
be configured for the document class.
Window
Document Basic
Related Window Descriptions
Document Basic
Document
Basic/Booking List
Generate Numbers
Procedure
To create a booking list and fill it with reserved numbers, follow these
steps.
- Open the
Document Basic window and click the
Booking List tab.
- Click New to create a new record.
- In the Booking List field, enter a name.
- In the Description field, enter a description of your booking list.
- In the Number Counter ID1 and Number Counter ID2 fields, use
the List of Values to select number counters for generating numbers.
- Click Save.
- Click Generate Numbers to open the
Generate Numbers
dialog box.
- In the How many numbers field, enter the amount of
numbers to generate. You can enter a value up to 1000 to generate a
maximum of 1000 numbers at a time.
- In the Remark field, enter text describing the purpose of the
reserved numbers (e.g., project or customer). This remark helps to
differentiate this booking list's numbers from others.
- Click OK to close the
Generate Numbers dialog box and
create the list of numbers. The list is generated. The value in the Current
Value field reflects the last number in the booking list.
To book additional numbers
- Search for the booking list for which you want to generate additional
numbers.
- Run Steps 7-10.
To delete booking numbers.
- Right-click in the
Booking List tab header and then click Delete
Booking List. This deletes the generated numbers.