Enter Default Object Access Levels

Explanation

This activity is used to enter the default or initial access levels set on document access lines granted through objects defined under Document Basic / Object Types for Access Control. The default object access levels can be specified per object type and document class. The levels for a certain object type can be made to apply to all document classes. If needed, the level that is applied to each particular document can be overridden per document. For more information about object controlled document access, see Document Access.

Prerequisites

• The classes should be entered in the Document Basic / Document Classes tab.
• The only object types that can be used here must be document-aware.
• The only object types that can be used here must be defined under Document Basic / Object Types for Access Control.

System Effects

At any given time, the specified default access levels are given to documents that are connected to objects belonging to these object types.

The user that connects the document to the object must have administrator access to the document for the default access levels to be applied. If the user does not have administrator access to the document, an object access line will be inserted in the document's access definition with all access levels cleared.

The access levels defined here is only a default. A document administrator can alter the access defintion on a particular document at any time. The access defined here, when applied on a document, is also not neccessarily the final resulting access for the document, from that line. The resulting access can be lower. For more information, see Document Access.

Object access lines that already exist in a document will not be updated if the default access levels are updated. Only when new object access lines are added to a document will the default levels be applied.

Window

Document Basic

Related Window Descriptions

Object Types for Access Control
Default Object Access Levels

Procedure

1. Open the Document Basic window and click the Default Object Access Levels tab.
2. Enter a value in the Document Class field. Use the List of Values to select a suitable value. Enter * to apply access level to all document classes, for the particular object.
3. Enter a value in the Object Type field. Use the List of Values to select an object that can control document access and that is defined under Document Basic / Object Types for Access Control.
4. Select the Admin Access, Edit Access or View Access check box(es) as required.
5. Save the record (F12).