Set Contract Revision to Active

Explanation

Use this activity to activate a contract revision. When a contract revision has been approved, it can be activated. An active contract revision indicates the current valid version of the contract details and is used when creating Applications for Payment.

If an active contract revision already exists, the status of this revision will automatically be set to Obsolete when a different contract revision is set to Active. The status indicates that the contract revision has been in use, but its not in use anymore.

It is not possible to set a contract revision to Obsolete manually.

The Refresh Line Item Taxes check box will be selected by default if the Copy Contract Item Tax check box is not selected in the Sales Contract/General tab. If the Refresh Line Item Taxes check box is selected when activating the contract revision, the saved tax codes, percentages and amounts will be refreshed in the contract item level, based on the latest tax basic data of the customer. You can modify the refresh tax code setting according to your preference.

Prerequisites

• The contract should be in the Enquiry, Estimated, Tendered, Awarded, Under Review, or Active status.
• The contract revision should be in the Approved status.
• If the contract line items in the revision that should be set to active refers to contract change orders, these contract change orders should be in the Active or Closed status.

System Effects

• The status of the contract revision will be set to Active and it will not be possible to manually change the status of an active revision.
• The active contract revision will always be the revision displayed by default in the client when showing contract lines and items.
• You can modify the active revision lines and items as long as they are not frozen.
• If the contract revision is set to Obsolete, no modifications will be allowed.
• Planned revenue will be reported to the connected revenue activities when the contract revision is set to active. (The Report Planned Revenue check box will be automatically selected).

Window

Sales Contract/Revision

Related Window Descriptions

Sales Contract/Revision
Sales Contract/Items

Procedure

1. In the Sales Contract/Revision tab, select the revision which you want to set to Active.
2. Right-click, point to Status, and then click Set Active.
3. In the dialog box that opens, the default settings of the revision will apply to the Audit Trail, Change Order and Change Comment check boxes. They can be changed by selecting the required check box.
4. If you wish to have the latest tax codes and percentages in the system applied to the contract, select the Refresh Line Item Taxes check box. If you clear it, only the tax codes that have been saved up to now on the contract item level will be used, and any new tax code changes will not be applied to the contract.
5. Click OK to activate the revision.