Manage Audit Findings and Close the Audit

Explanation

Use this activity to manage the audit findings and close the audit.

Prerequisites

Audit findings must have been entered and the audit has should be in the Completed status.

System Effects

As a result of this activity, the audit findings are managed and the audit is closed.

Window

Audit
Audits

Related Window Descriptions

Audit
Audits

Procedure

Depending on if any non conformances where identified during the audit or not, the procedure to close the audit differs.

• When audit non conformances have not been reported:

1. In the Audit window, either populate or search for the appropriate audit.
2. Click the Planning and Contacts tab.
3. In the Audit Closed Date field, enter a date.
4. Save when completed.
5. On the header of the Audit window right-click anywhere and then click Closed. The audit status changes to closed.
    

• When one or more audit non conformances have been reported:

It is possible to close the audit directly regardless of if the associated non conformance report(s) has been closed or not. However, the process of closing the audit usually runs in conjunction with the non conformance report process. i.e., the audit is not closed until the associated non conformance report correction action(s) has been verified and closed.

1. In the Audit window, either populate or search for the required audit.
2. Click the Planning and Contacts tab.
3. After the associated conformance report correction actions are defined, enter a date in the CA Agreed Date field.
4. Save when completed.
5. In the header of the Audit window, right-click anywhere and then click Agree Correction Action. The audit status changes to CA Agreed.
6. After the associated conformance report correction actions have been verified, enter a date in the CA Completion Date field.
7. Save when completed.
8. In the header of the Audit window, right-click anywhere and then click Complete Correction Action. The audit status changes to CA Completed.
9. In the Audit Closed Date field, enter a date.
10. Save when complete.
11. In the header of the Audit window, right-click anywhere and then click Closed. The audit status changes to Closed.