Allocate Payment on Application Line Items

Explanation

When confirming the payment on application, the allocated amount on an application will automatically be allocated on the items. The main reason for doing this is that an invoice must contain both the tax rates and the tax amount for each line on an invoice, for cases where the items have different tax rates. After allocating the amount paid to the items, it will be possible to create an invoice that contains all application line items grouped per tax rate as invoice lines, and the invoiced amount for each item will be the amount paid.

When confirming the payment matching, the paid amount on the application will automatically be distributed to the application line items. See the Confirm Payment Matching activity for details.

Prerequisites

• A paid amount must have been entered on the application.
• The payment on the application must not be confirmed.

System Effects

• The Automatic Item Allocation feature will distribute the payment amount to the application line items. If paid amounts on the item level already exists, they will be cleared. The payment amount allocates the full amount on each item until the whole amount is distributed. Any remaining items on the application will not have any amount allocated. It is possible to continue with manual item allocation afterwards if needed.
• Manual item allocation gives the you the possibility of viewing and modifying the allocated amounts on the items.
• The paid amount on the application will be allocated on the item level and makes it possible to create an invoice with required tax (vat) information.

Window

Match Payment with Application

Related Window Descriptions

Match Payment with Application
Allocate Paid Amounts on Items

Procedure

Automatic Item Allocation

1. Open the Match Payment with Application window and query for the contract number.
2. Right-click, and then click Automatic Item Allocation.

Manual Item Allocation

1. Open the Match Payment with Application window and query for the contract number.
2. Right-click, and then click Manual Item Allocation. The Allocate Paid Amounts on Items window opens.
3. Enter the paid amount per item.
4. Repeat until the paid amount is fully distributed on the items.
5. Save the information.