Enter Day-by-Day Schedule

Explanation

This activity is used to enter schedules for working hours that are defined daily, without using a repeating cycle. The Day-by-Day schedule is common in companies where the work force is scheduled based on the expected work load. For example, the photo processing industry.

There are two ways to define the working hours in a schedule:

• You can give a detailed description by using day types, or
• You can give a simple description by merely entering the amount of hours for the day

The first option creates a day-type dependent schedule that contains references to the day types. Day types define the composition of the day in terms of normal time, overtime, lunch, and breaks. The intervals are also connected to wage codes, which are used in the interface to the payroll system.

The other option is to only enter the sum of working hours per day. This allows you to create schedules without using day types; this is the simplest way to describe an employees working hours.

The option you need to use is determined by the level of detail required by the other installed components. IFS/Time & Attendance, when combined with some data-capture equipment, typically requires the day type option. The same is true for the WO and PM planning functionality when the personnel are planned from one hour to the next. An installation of IFS/Payroll without IFS/Time and Attendance will, in most cases, require only the working hours option.

You can supplement the day-by-day schedule with the substitute working hours schedule. The substitute schedule contains dates that will override the day-by-day schedule information, such as public holidays that occur on a weekday. The day-by-day schedule should have a substitute schedule if you intend to use the day-by-day schedule for employees using the PHC (Public Holiday Compensation) feature.    

Prerequisites

Before registering a Day-by-Day schedule:

• Any day types requested in the details information must have been entered. 
• The substitution schedules you want to link to the cycle schedule must have been entered.

System Effects

As a result of this activity, the Day-by-Day schedule can be connected to the employees. 

Window

Working Hours Schedules/Day-by-Day Schedules

Related Window Descriptions

Day-by-Day Schedules

Procedure 

Investigate the need for day-by-day schedules. Enter the identity for each required schedule in the Working Hours Schedules/Day-by-Day Schedules tab. Add the cycle definition in the Schedule Details window available from the right mouse button menu.

You connect the schedule to the employee in, e.g., the Employee Schedules and Rules window.