Adjust Registered Absence Requests

Explanation

This activity is used to manually correct the absence requests registered by the employees whose schedules were changed by the Schedules and Rules Assignment assistant. Absence requests might might need a correction if they were registered for a period which now has a different schedule, as the employee would be absent from work during different hours.

Prerequisites

In order to perform this activity, the Schedules and Rules Assignment assistant has to be used to change a schedule of an employee who had registered absences to take place during a rescheduled period.

System Effects

As a result of this activity:

Window

Schedules and Rules Assignment Log, Schedules and Rules Assignment Log Detail.

Related Window Descriptions

Schedules and Rules Assignment Log, Schedules and Rules Assignment Log Detail

Procedure

  1. Open the Schedules and Rules Assignment Log window.
  2. Right-click the assistant run where there are absences or absence request pending manual correction and click Detail. The Schedules and Rules Assignment Log Detail window will open.
  3. Open the Absence Requests for Manual Adjustments tab. You will see the list of all employees who have registered absence requests requiring manual correction.
  4. Right-click an employee whose absence requests you want to adjust and click Absence Requests. The My Absence Calendar window will open, with employee's data already loaded.
  5. On the Request tab, find and examine the absence request. If necessary, correct it so that it fits the new schedule.
  6. Save your changes.
  7. Go back to the Schedules and Rules Assignment Log Detail window.
  8. On the Absence Request for Manual Adjustments tab, find the employee whose absence requests you have just corrected and select the Adjusted check box. This check box indicates that relevant corrections were made.
  9. If more employees registered absences which have to be corrected, go to step 4.
  10. Save your changes.