Define Conditions for Limit Allocation

Explanation

This activity is used to define which of the absence types should be available in the Absence window in order to allocate absence limits for employees. The conditions that should apply in order to generate the limits can also be specified.

Once you have defined conditions for limit allocation, you can specify whether absence limits should be automatically allocated based on the seniority of the employee or whether limits should be manually entered. If you select the Editable check box for an absence type in this activity, absence limits can be entered manually. 

Prerequisites

In order to perform this activity, absence types should already be created for the absence group in the Absence Configuration/Absence Type List tab.

System Effects

There are no system effects.

Window

Absence Configuration/Absence Group/Limit Definition

Related Window Descriptions

Absence Configuration/Absence Group/Limit Definition

Procedure

1. Open the Absence Configuration window and populate. The absence groups already created will be listed in the tree navigator.
2. Click on the required absence group in the navigator to open the Absence Group tab and go to the Limit Definition sub tab. Create a new record.
3. Right-click and click Set as main reg type in order to set the absence type as the main type for registration. The Main Registration Type check box will be automatically selected.
   Note: As a result of this step, only the main absence type can be used for absence registration. The main registration type can use the limits defined for other absence types when registering absence. All other absence types in this group will not be available for absence registration (i.e. the Registration check box will be cleared for all other absence types).
4. In the Absence Type ID field enter an absence type already created for the absence group.
5. Select the Editable Absence Type check box if it should be possible to manually allocate limits for employees using this absence type. If this check box is not selected, limits allocation can be automatically generated for employees based on the parameters specified in the Absence Limit Definition Details window.
6. In the Allocation Order field, specify the order in which the limits allocated for this absence type should be available in the Absence Limit Allocate dialog box when absence is registered for an employee. This is only applicable when the Main Registration Type check box is selected.
7. Select the Reallocate Absence Limits check box to automate how absence limits are reallocated when a carryover limit is generated. If you select this check box:
   • All already registered absences will switch to use the carryover limit once it is generated.
   • Absences from a past year can be changed even after a carryover limit has been generated.
     Note: This is possible only if there is enough standard limit to temporarily reassign current-year absences which use the carryover limit.
8. In the Rounding Method field, select a value from the list to specify how limits calculated based on the conditions defined in this activity should be rounded.
9. In the Limit Generation Type field, select a value to specify whether limits should be allocated for the year in the standard way (i.e. 1/12th of the absence limit allocated for one month) or by considering the parameters defined in the Limit Setting Parameter window.
10. Select the Consider Assignment check box if the absence limit allocated to an employee using this absence type should consider the work time value in the assignment type linked to employee.
    E.g: If work time value is 0.5, when 14 days are allocated as the absence limit, the actual absence limit will only be 7 days (50 % of 14).
11. Select the Consider Emp Period check box if the absence limit allocated to an employee using this absence type should consider the length of the employment period (within a selected calendar year in the Absence window).
    E.g: If employment period is only for 75 % of the year, when 14 days are allocated as the absence limit, the actual limit will be 10.5 days ( this will be rounded based on the rounding method).
     
12. In the Carry Forward Absence Type field, enter the absence type which should be used to carry forward the amount of allocated absence unused by employee.
13. Select the Correction check box if the parameters defined for the absence type in the Absence Limit Parameters window should be applicable when absence limits are allocated to employees using the absence type.
14. Save the information.