Register Future Absence
Explanation
This activity is used to register employee absence for a future period.
When the absence record is created, the
employee's identification can either be entered manually or by using a swipe
card depending on the setup defined for the Future Abs button.
Note: This function is not available when the
Time Clock is offline.
Prerequisites
In order to perform this activity;
- The relevant Time Clock buttons should be
configured in the Time Clock Type Details and Time Clock Type Detail Items
windows.
- The employee is required to have a day type dependant schedule.
System Effects
As a result of this activity;
- The Time Card Day/Clocking
tab and Employee Clockings window will be updated with the
absence record.
- The Calc Status field on the Time Card Day window
will be updated based on the generated intervals. If there are no errors
generated for the interval, the status will be Calculated.
- If the status is Calculated, the result will be generated in the
Time Card Day/Result tab.
- If the results generated by the clocking records are complete (i.e.
match the schedule requirements), the Completed check box will be
selected.
Window
Time Clock
Related Window Descriptions
Time Clock
Procedure
- Go to the Time Clock terminal.
- Click the relevant button to create a manual result.
Note that button names are defined in the
Time Clock configuration.
- In order to create the interval, you must specify your company ID and employee ID. When
you click the button, if you get a dialog box, you can use your swipe card
or manually enter the employee ID and company ID in the relevant fields.
Note: If the relevant button is set to card driven in the
Time Clock configuration, you are only
required to click the button and swipe your card. Your employee ID and
company ID will immediately display in the text panel on the
Time Clock and the dialog box will open for
you to enter other details.
- Specify the start date of the absence period in the In Date
field.
- Specify the absence start time in the In Time field.
- If you want to specify the end date of the absence period, enter the
date in the Out Date field.
- Specify the absence end time in the Out Time field.
Note: The values in the In Time and Out Time fields
will correspond to the absence start and end time on each day of the absence
period.
Also, note that depending on the Time Clock
configuration, some of these fields in the dialog box may be automatically filled with default
data for your convenience and thereby the fields may be disabled or
unavailable for editing.
- Click OK to create the absence record.