Register Personal Cost
Explanation
Use this activity to register project costs that are
related to one specific employee, such as travel expenses, food compensation, telephone
expenses.
Prerequisites
- Report codes should be defined, and the activities to which they are connected,
should be
released.
System Effects
- As a result of this entry, the registered costs can be invoiced if the report
code is invoiceable.
- If the reporting is a multi-company project reporting then the corresponding
Linked transaction will be created in the customer company. The Multi-Company Reporting
check box in the reporting line will also be selected.
Window
Project Cost Registration
Related Window Descriptions
Project Cost Registration/Personal
Procedure
- Click New. The employee number that is connected to your login name
will appear automatically.
- Enter a short name or manually enter separate ID's for
project, subproject, activity and report code.
- If a price adjustment should be used, you can enter a Price
Adjustment ID.
- Enter values in the Internal Amount
and Sales Amount fields. The Internal Price and Sales
Price will be updated automatically if the pricing basic data is set up. In some
cases you have to enter a value in these fields manually.
- Select the currency of the cost in the Sales
Currency field, e.g. USD (US dollars). The default value is the accounting
currency of the company.
- Specify Currency Type of the cost. This is an optional field. If you
want to use different currency rates for different projects or customers, you are able to
create currency types in Currency Rate Types
window. A
typical use case is a project where an agreement has been made of a fixed currency rate
throughout the duration of the project. The default value in this field will be the
Currency Type that is connected to the project (if any).
- Enter internal and external comments, if any. The external comments will be visible on the invoice specification.
- Save the changes.
If the reporting company has multi-company project reporting enabled,
additional columns are available that can be used to select the customer
company project activity and report codes. If you have an activity
short name and the report code of the customer company, it is possible find the employee company activity using the List of Values for the customer
company
activity short name.