Register Received Certificates
Explanation
This activity is used to register the part certificates
that were received by a maintenance organization along with the components
(i.e., serial parts or batch tracked parts). The part certification details will
be entered on the relevant serial part or batch tracked part records. To this
certificate object you can then connect the part certificate document that was
received, after it is stored in the system (as described below).
The actual part certificate document can be received in
paper format or electronic (XML) format. When a document is received in paper
format you first need to scan the file and save it in the PDF format before it
can be stored in IFS Document Management. Once it is stored in the system, you
can use the Documents feature in the Attachments panel to connect the
document to the relevant certificate object. If the part certificate document
was received in the XML format it is possible to directly connect the file to
the certificate object.
When a component is received from an external source,
it has to go through a Quality Assurance (QA) process. A part of this process is
to verify that the component's status is properly documented, i.e., verify the
part certification form.
Prerequisites
- The part certificate must have been received by
the maintenance organization along with the serial part and/or batch tracked
part.
- To connect the part certificate document to the
certificate object, the document must have been stored in IFS Document
Management.
System Effects
- Part certificate details are registered on the
relevant part serial catalog or lot batch master record.
- The certificates (i.e., the file that is scanned
and saved in PDF format or the electronic XML file) are connected to the
certificate object by using IFS Document Management functionality.
- The certificate can be printed and included when
delivering the component.
Window
Register Part Certificates
Related Window Descriptions
Register Part Certificates
Register Part Certificates/Serial Parts
Register Part Certificates/Serial Parts/Certificates
Register Part Certificates/Batch Tracked Parts
Register Part Certificates/Batch Tracked Parts/Certificates
Part Certificates
Part Serial/Part
Certificates
Lot Batch Master/Part Certificates
Configure
Connected Objects
Procedure
Use this procedure to register details on the part
certificate that was received with a serial part. Note: You are required to enter the supplier's
organization code together with any of the certification numbers or a unique
personal ID. All other fields are optional to enter in this activity.
- Open the Register Part Certificates
window and click the Serial Parts tab.
- Populate (F2) or query (F3) for the part number
and/or serial number of the serial part.
- Click the Certificates tab and
create a new record (F5).
- In the Form Tracking No. field, enter the
unique tracking number that is used to identify this certificate
information. If this field remains empty when saving, a tracking number
(supplier code + unique sequence number) will be generated automatically.
Note: Only one of the certificate number, production certificate
number, type certification project number, repair agency claimed certificate
number or unique personal ID is required, as specified in the received
certificate. To enter a value in the relevant field, follow steps 5 to 9.
- In the Certificate No. field, enter the
identity of the certificate as issued by the authority.
- In the Production Certificate No. field,
enter the number used by an aviation authority to identify a referenced
certificate holder.
- In the Type Certification Project No.
field, enter the number assigned by the regulatory authority to uniquely
identity the type certification project.
- In the Repair Agency Claimed Certificate No.
field, enter the repair certificate number issued by the aviation authority.
- in the Unique Personal ID field, enter a
unique form of identification such as a PIN number or employee ID. This
information will be used to verify the completion of an action an
authenticate a record entry that is traceable to the person entering the
information.
- In the Supplier Org. Code field, enter the
identity of the organization issuing this certificate.
- In the Supplier Company field, enter the
company to which the organization belongs.
- If the certificate was received from an external
source, enter the identity of the receiving organization in the Receiver
Org. Code field. Use the List of Values to select a valid value.
- Enter the identity of the receiving site In the Receiver Org. Site field. Use the List of Values to select a valid
value.
- From the Order Type list, select a
reference to the order type from the supplier.
- In the Order Ref 1, Order Ref 2, Order Ref 3,
Order Ref 4 fields, enter references to the order
from the supplier.
- In the Form Type field, enter the type of
part certification or conformance document governed by the applicable
regulatory agency.
- In the Form Revision field, enter the valid
revision of the form.
- In the Date Approved field, enter the date
the certificate was approved.
- Several additional fields exist where you can choose to enter
information such as the identity of the aviation authority, authorized
approver, the customer that will receive the certificate, manufacturer and
product model information, airworthiness data etc. on the part certificate
being registered.
- Save the information (F12).
- To verify that the part certificate details are
entered on the serial part, navigate to the Part Serial window and query for your serial part. Click the Part
Certificates tab and verify the information displayed in the tab.
Use this procedure to register details on the part
certificate that was received with a batch tracked part. Note: You are required to enter the supplier's
organization code together with any of the certification numbers or a unique
personal ID. All other fields are optional to enter in this activity.
- Open the Register Part Certificates
window and click the Batch Tracked Parts tab.
- Populate (F2) or query (F3) for the part number
and lot/batch number of the part.
- Click the Certificates tab and
create a new record (F5).
- In the Form Tracking No. field, enter the
unique tracking number that is used to identify this certificate
information. If this field remains empty when saving, a tracking number
(supplier code + unique sequence number) will be generated automatically.
Note: Only one of the certificate number, production certificate
number, type certification project number, repair agency claimed certificate
number or unique personal ID is required, as specified in the received
certificate. To enter a value in the relevant field, follow steps 5 to 9.
- In the Certificate No. field, enter the
identity of the certificate as issued by the authority.
- In the Production Certificate No. field,
enter the number used by an aviation authority to identify a referenced
certificate holder.
- In the Type Certification Project No.
field, enter the number assigned by the regulatory authority to uniquely
identity the type certification project.
- In the Repair Agency Claimed Certificate No.
field, enter the repair certificate number issued by the aviation authority.
- in the Unique Personal ID field, enter a
unique form of identification such as a PIN number or employee ID. This
information will be used to verify the completion of an action an
authenticate a record entry that is traceable to the person entering the
information.
- In the Supplier Org. Code field, enter the
identity of the organization issuing this certificate.
- In the Supplier Company field, enter the
company to which the organization belongs.
- If the certificate was received from an external
source, enter the identity of the receiving organization in the Receiver
Org. Code field. Use the List of Values to select a valid value.
- Enter the identity of the receiving site In the Receiver Org. Site field. Use the List of Values to select a valid
value.
- From the Order Type list, select a
reference to the order type from the supplier.
- In the Order Ref 1, Order Ref 2, Order Ref 3,
Order Ref 4 fields, enter references to the order
from the supplier.
- In the Quantity field, enter the quantity
of parts for which the part certificate was issued for the selected batch tracked part.
- In the Issue Counter field, enter the
number of certificates issued for the batch.
- In the Form Type field, enter the type of
part certification or conformance document governed by the applicable
regulatory agency.
- In the Form Revision field, enter the valid
revision of the form.
- In the External Batch No. field, enter the
external batch number that is specified on the certificate you received.
- In the Date Approved field, enter the date
the certificate was approved.
- Several additional fields exist where you can choose to enter
information such as the identity of the aviation authority, authorized
approver, the customer that will receive the certificate, manufacturer and
product model information, airworthiness data etc. on the part certificate
being registered.
- Save the information (F12).
- To verify that the part certificate details are
entered on the batch tracked part, navigate to the Lot Batch Master
window and query for your lot/batch number. Click the
Part Certificates tab and verify the information displayed in the
tab.
Use this procedure to connect the part certificate
document to the certificate object:
- Select the part certificate record you entered for
the serial part or batch tracked part.
- Click the Attachments panel and then click Documents.
- Connect the relevant document to the part.
Note: Alternatively, you can attach the part certificate document by
selecting the relevant record in the Part Certificates
window, Part Serial/Part Certificates tab or the Lot
Batch Master/Part Certificates tab and then using the Documents feature
in the Attachments panel.