Register Receipt of Parts
Explanation
There may be times when you want to enter receipts manually without purchase orders or
shop orders. This activity is used to register the receipt of parts without
serial and lot/batch numbers. To use numbering of the inventory parts, refer to the activity
Register Receipt of Parts with Serial and Lot/Batch Numbers.
Note that you cannot enter direct receipts of parts into project inventory;
you can receive parts directly only into standard inventory.
Prerequisites
- The part cannot be locked for counting.
- An inventory value must have been specified for the part (unless there is
an override cost in the inventory part register or the
part has Company Rental Asset ownership). You can enter that in the
Receive Inventory Part window; refer to the
procedure below.
- The part cannot be a blow-through or a phantom part (planning method T, O, or K).
- The Inventory Location Type must be picking, floor stock, or production
line.
- The appropriate location and location group must have been entered in IFS/Inventory,
Inventory Locations.
- The inventory part must have been entered in IFS/Inventory, Inventory Part.
- To get the suggested cost structure
displayed by default in the
Define Cost Structure
dialog box, you must not have selected the Get Default Cost Structure Manually
check box on the Site/Extended Site Info/Inventory tab.
- To define the cost structure with cost sources, posting cost groups, and
OH accounting years, you must have set up the basic data required for cost details in
Cost Details Basic Data.
- The ownership type of the parts must be Company
Owned or Company Rental Asset.
System Effects
As a result of this activity, an inventory part is entered as received into stock.
Window
Receive Inventory Part
Related Window Descriptions
Receive Inventory Part
Define Cost Structure
Procedure
- In the upper part of the
Receive Inventory Part window, either populate or query for the part number in
question.
- If desired, you can add a note which will be entered in this inventory transaction. You
can regard this note as a means of communicating the responsible person for the
transaction or its cause.
- In the lower part of the window, you can see one or several locations where your parts
are located. Click in the Quantity Received field in front of the location to which you
want to add parts and enter the number of received parts. If you want to use another
inventory location, select New and enter the quantity and inventory location.
- If the part is catch unit enabled, enter the catch
quantity which you have received.
- Optionally, you can enter the expiration date.
- If you have chosen to indicate a location other than that displayed, you can enter the
W/D/R number.
- For new records, or where there is no quantity in
stock or quantity reserved, the ownership will default to Company Owned but
you can change the ownership to Company Rental Asset.
- Save.
If you do not have a defined standard cost for the part
or if the part is set up with Zero Cost Only, you must manually define the cost
structure for the part. This should be done in the
Define Cost Structure
dialog box that opens upon saving the line.
To define the cost structure, follow procedure in Option 1 or 2. The
Define Cost Structure dialog box will re-appear once for each line that
you have entered on the
Receive Inventory Part window:
Option 1:
- As the
Define Cost Structure dialog
box appears, a cost structure will be suggested and displayed by default. The
suggestion is based on the inventory part unit cost or the last
inventory transaction, and dependent on the inventory part cost level
setting on the Inventory Part/Cost tab. If you want to use the
suggested cost structure, skip over to step 6. If not, continue from step2.
Notes: The first time a part is received, the dialog box will not show a
suggested structure.
- If required, update values in the Cost/Unit
fields of existing lines.
- Click the Remove button to remove any unnecessary
lines.
- To add a new line, click New. Click on the Cost Bucket ID field and select
a suitable cost bucket from the list of values.
- If you using cost details, enter suitable values
in the Cost Source ID and OH Accounting Year fields.
- Enter a value in the Cost/Unit field.
- Repeat steps 4-6 and enter as many new cost detail
lines as required. Note that you should always maintain at least one line
with a material type cost bucket in your cost structure.
- Click OK.
Option 2:
- Click on the Split Cost button.
- In the Split Costs into Details dialog box that
opens up, enter a value in the Total Unit Cost field.
- Click OK. The total cost will be split up into
cost detail lines in accordance with the settings in IFS/Costing.