Register Payment Methods
Explanation
This activity is used to register payment methods which are used for
transferring payments to employees. You can specify the property codes that will
fetch the employee's relevant bank account and the bank identifier code
specified for the employee's bank. You can also specify the company bank account
which should be used for the transaction and the bank identifier code for the
company bank.
EMPAYACC and BIC are system defined property codes that are used to register
employee's bank account and the bank identifier code. If employee has multiple
account numbers, they will be registered with user defined property codes such
as EMPAYACC1 or EMPAYACC2 and their bank identifier codes will be registered
with the corresponding BIC1 and BIC2 property codes. That is, when you specify
the property codes from which the employee bank account and the bank identifier
code should be fetched for a payment method, the property codes that correspond
to each other are required to be entered.
Note: If SEPA payment format is used as a payment method, the bank
account numbers and the bank identifier codes are required to be validated for
IBAN standards which are specified in the
IBAN Validation Information
and the
Bank Identifier Codes windows respectively.
You can enter several methods if you want to use different company bank
accounts for different purposes. You may also want to enter several methods
pointing to different employee bank accounts. In this case you also need to
enter a supplementary employee property code that points to this bank account.
Prerequisites
- Bank accounts and the bank identifier codes of the banks are required
to be entered for the employee in Employee/Employment/Properties
tab.
- IBAN validation information for different countries are required to be
defined in the
IBAN Validation Information window.
- Bank identifier codes for the banks involved in employee payment
transactions are required to be defined in the
Bank Identifier Codes
window.
System Effects
- When a payment method has been registered, you can use Employee Payment for
payments to employees.
Window
Employee Payment Methods
Related Window Descriptions
Employee Payment Methods
Procedure
- Open the Employee Payment Methods window and select New.
- Enter a method in the Method ID field. E.g:CASH, BANK etc.
- In the Get Employee Bank Account From field enter the employee
property code that should be used to link the bank account to the payment
method.
The property code EMPPAYACC is predefined. It can be supplemented by any
additional codes you need. Leave this field blank if it is a cash method.
- In the Get Employee SWIFT/BIC From field enter the property
code that should be used to link the relevant bank identifier code (BIC) to
the payment method.
- In the Get Employee Bank Code From
field enter the property code that should be used to fetch the bank code
registered for the employee in Employee/Employment/Properties
tab.
- Select the Cash checkbox if the method refers to payment in cash.
- Enter the company account from which the payment should be transferred
in the Company Bank Account field and the bank identifier code of the
company bank in the Company SWIFT/BIC field.
- Select the Default Method check box for the method you want to
set as default.
- Enter the file format for files that will be sent to a payment
institution. The file format must match the format used by the payment
institution.
- In the Output File Path field, specify a location where the file
will be saved. Note that this location is not secure and other users can
access and modify the file.
- Specify a secure file location in the Server Output File Path
field. Note that the location is secure and users cannot access and modify
the file. Note that either output or server file location needs to be
specifed for the transfer.