Set Obsolete
Explanation
Use this activity to set a document to obsolete. A document set
to obsolete is no longer in use even though the document
revision is present in the database and can be viewed or
printed. Obsolete documents can have object connections. If you
try to set a document to obsolete, and that document has object
connections, a warning appears. You cannot reverse the procedure
of setting a document to obsolete.
If you are the document's Administrator, you are always able to set
the document to obsolete.
Optionally you can decide to move objects to an (often previous)
non-obsolete document revision. This can be very useful when you
have moved many objects to a new revision when a new revision is
created or released, and when it later turns out that the
revision needs to be set to obsolete.
Prerequisites
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None. A document revision can be set to obsolete from any
document revision status.
System Effects
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After the document is set to obsolete, it will expire
according to the value in the Expiration Days field.
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The status of the document revision will change to obsolete,
and the document revision can now be deleted.
-
Connected objects are optionally moved to a non-obsolete
document revision of the same document sheet.
Related Window Descriptions
Document Details
Document Overview
Procedure
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Open the Document
Detail page or
Document
Overview page.
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Search for a document that you will set to obsolete.
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Click Obsolete.
(In Document Overview you will have to select the record to get the
Obsolete button visualized.)
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The Restore
Object Connections dialog opens. Select the appropriate
option to move only inherited object connections (moved to
this document revision when it was created or released,
depending on the value of the Update Revision field) or
not to move any connections. Object connections that are not
moved get the Update Revision field set
to Fixed.