Check and Update Accounting

Explanation

Use this activity to check and update the existing postings on a work task transaction. This can be useful if the posting information has changed (for example if the object has changed on the work task) and you want to update the transaction with the latest posting information. It can also be used to update the transactions postings from status Error to Valid after work has been done to correct the error. The postings are updated in the Work Task Transaction/Accounting tab. The function can be found on the work task, work task transaction and on the cost line.

When this activity is executed, existing posting information on the work task transaction is compared with the current setup in posting control, the work task pre-posting and other information on the work task, to determine the current posting information. Depending on the status of the transaction, the postings will be updated, or alternatively reposted;

• If the postings have not been transferred to finance:
• If the status of exiting work task transaction is Authorized, Reposted or Overtaken and the postings are in status Valid or Error, then the postings are updated.
• If the postings have been transferred to finance:
  • If the status of existing work task transaction is Transferred and postings are in status Transferred, then the work task transaction is reposted and the status is updated to Reposted.
  • If the work task transaction has a WIP cost code, and the WIP reversal condition has been met (or alternatively WIP has been manually released), the work task transaction is reposted to its final account.

System Effects

• As a result of this activity, the selected work task transactions postings or all work task postings connected to a work task are updated or reposted. The result can be viewed in Work Task Transaction/Accounting tab.
• If the transaction is reposted, new posting lines are created in status Valid or Error and must be transferred to finance for the changes to take effect.

Window

Work Task
Work Tasks
Work Task Cost
Work Task Transaction
Work Task Transactions

Related Window Descriptions

Work Task
Work Tasks
Work Task Cost
Work Task Transaction
Work Task Transactions
Work Task Posting Analysis

Procedure

1. Open the Open the Work Task, Work Tasks, Work Task Cost, Work Task Transactions, or the Work Task Posting Analysis window.
2. Right-Click and select the Check and Update Accounting option.
3. Open to Work Task Transaction/Accounting tab to see the updated or reposted postings.