Use Report Archive

[Using IFS Enterprise Explorer Clients] [Extracting Information in IFS Enterprise Explorer] [To Extracting Information in Enterprise Explorer]

Explanation

Via Report Archive you can track all the reports you have ordered and reports that are distributed to you from other users. From this page you can reprint reports, forward reports to other users etc. Reports will remain in the archive until they expire, they are automatically removed once expiration data is reached.

Prerequisites

You must have permission to the Report Archive page to be able to see it in the Navigator.

System Effects

Viewing or printing an archived report will not save anything in the database.

Window

Report Archive

Related Window Descriptions

N/A

Procedure

• Report Archive Navigator
• Manage Archived Reports

Report Archive Reports Navigator

The Info Services/Report Archive navigator node includes explore nodes, e.g. filter nodes. Click on an explore node and the result will automatically be presented in the Report Archive page. E.g. if you click on the Ordered Today node all reports you have ordered today will be presented in the page.

The following nodes are available to filter on:

• Distributed to me
• Ordered by Me
• Ordered Today
• Ordered this Week
• Ordered this Month
• Printed
• Not Printed

Figure 1: Archived Reports with explore nodes

Manage Archived Reports

All reports you have ordered or that have been distributed to you are presented in the table/overview page Report Archive.

Via the context menu, open with right mouse button, there are a number of options available:

Figure 2: Archived Reports Context Menu

• Print: This opens the Print Report dialog where you specify printer, format options etc. and print the report.
• Forward: This opens the Distribution dialog where you can specify which Users/Distribution Groups to forward the report to. The report will then be visible for these users via Archived Reports and Archived Reports/Distributed to me.
• Show Document(s): This opens the resulting report in your OS default viewer for that report type. This option is only available if the report is successfully generated.
• Show with Excel: This opens the report result in Microsoft Office Excel. This option is only available if the report is executed in report mode "EXCEL 1.0"
• Report Parameters: This opens opens a dialog where you can see the report parameters that were used when the report was executed.
• Get XML Data: This opens a Save As dialog box to save the XML data of the selected report to an .xml file
• Change Expiry Date: This opens a dialog where you can change the expiration date for a report.
• Show Hidden Reports: If you remove reports that are still included in any print job, these reports are stored but hidden in the system. Using this option you can show/hide those reports.