Register and Confirm Absence Plan for Employee

Explanation

This activity is used to register absence plans for employees.

Prerequisites

In order to register absence plans;

• Absence groups and absence types are required to be defined in the Absence Configuration window.
• The Planned Absence Type check box is required to be selected for the absence types in the Absence Configuration window.

If users should be allowed to confirm absence plans of other employees, the Plan Confirm Only by Employee check box should not be selected for the absence type in the Absence Configuration window.

System Effects

There are no system effects.

Web page

My Absence Calendar

Related Window Descriptions

My Absence Calendar

Procedure

1. Open the My Absence Calendar window.
2. In the header, find the relevant employee (it can be you or one of the employees you have access to).
3. Make sure that the Plan tab is selected.
4. In the calendar, click the days for which you want to register an absence plan.
5. On the Plan tab, add a new record. The Create Absence Plan assistant will open.
6. In the assistant, ensure that the planned period is correct. If you selected multiple periods and made a mistake, you can deselect a period so that the assistant will skip it. Once you ensured that information is correct, click Next.
7. In the absence type field, enter what type of an absence you are requesting (e.g., vacation).
8. In the Date From and Date To fields, you have an option to change the absence period.
9. If you have to file more planned periods, click Next, otherwise click Finish.
   Note: If there were errors and your plan could not be registered, it will appear as an unsaved record on the the Plan tab of the My Absence Calendar window.
10. If you want to confirm the plan, find it on the Plan tab, right-click it and click Confirm.