Enter/Modify Employee Time Intervals

Explanation

This activity is used to view or modify the time intervals generated by the clocking information registered in the Time Card Day/Clocking tab. You can also enter new intervals. The Time Card Day/Interval tab as well as the Employee Intervals window can be used to perform this activity.

Attendance intervals can be created for an employee as a result of several functions;

1. Intervals automatically generated when clocking records are entered by employee.
2. Intervals generated automatically by the system. These clocking intervals are registered in Time Card Day/Interval tab and Employee Intervals window with Default registration type.
3. Intervals automatically generated when absence records are entered in the Absence window.
4. Supervisor manually create intervals in the Time Card Day/Interval tab or the Employee Intervals window.

Prerequisites

In order to modify an interval, a clocking interval is required to be already entered in the Time Card Day/Interval tab.

System Effects

As a result of this activity;

• The time card day will be recalculated and the information in the Time Card Day/Result tab and Employee Results window will be updated.
• The Calc Status field on the Time Card Day window will be updated based on the intervals. If you create open intervals, the status will be Open.
• If the results generated by the intervals are complete, the Completed check box will be selected.
• In Time Type + In Reg Type + Wage Type + Wage Code =
  open absence interval , and the absence wage code has to be set as a repeating (Wage codes/RMB on wage code - parameter--> Absence parameters/Repeating fild - repeated)
  Two scenarios:
  If no TA association - the day will be closed and new open absence interval will be registered on the next day. The procedure will continue until absence ends.
  If TA association - the day will be closed and the associated absence (in the Absence window) will be registered with the Ongoing check box selected. The absence will go on until the check box is cleared.
• If you register an absence interval and used a wage code for ongoing absences (when you are not sure when the absence will end), two system effects are possible.
  If you register an open absence interval, and the selected absence Wage Code is set as Repeating (this is done as part of wage code parameterization), two system effects are possible:
  If TA Association is configured, the entire day will be closed and the absence will be registered in the Absence window with the Ongoing check box selected. The absence will keep prolonging itself by changing its end date until the check box is cleared.
  If TA Association is not configured, the day will be closed and new open absence interval will be registered on the next day. The procedure will continue until absence ends.

Window

Time Card - Day
Employee Clockings

Related Window Descriptions

Time Card - Day
Employee Clockings

Procedure

To modify a time interval using Time Card Day/Interval tab;

1. Open the Time Card Day window. Query or populate to select an employee.
2. Go to the Time Card Day/Interval tab.
3. Change the time stamps in the In Time and Out Time fields. Change the time types in the In Time Type and Out Time Type fields as appropriate for the respective time stamps.
4. If the time types of an interval are Absence, you can change the absence code in the Wage Code field.
5. In the Org Code field, modify the organization code for which the time transaction should registered. The employee's organization code is shown in the Org Code field by default.
6. Save the information.