Enter/Modify Employee Clocking Information

Explanation

This activity is used to view or modify the clocking records registered by an employee. You can also enter new records. The Time Card Day/Clocking tab as well as the Employee Clockings window can be used to perform this activity.

The information displayed in the Time Card Day/Clocking tab and Employee Clockings window is the original transaction information. Using this activity, you can translate and adjust this information before it is used by the system as the basis for time intervals generated to the Time Card Day/Interval tab. When you modify the external transaction using this activity, the associated clocking intervals in Time Card - Day/Interval tab are also changed.

Note: Clocking intervals can be modified in the Time Card Day/Interval tab without changing the original transaction. However, making changes on the Clockings tab will cause the Interval tab to be recalculated (possibly overwriting any manual interval changes).

Prerequisites

There are no prerequisites.

System Effects

• As a result of modifying an existing clocking record, the corresponding time intervals in Time Card Day/Interval tab and the Employee Intervals window will be updated.
• The Calc Status field on the Time Card Day window will be updated based on the generated intervals. If the entered clocking records generates open intervals for the day, the status will be Open.
• If the status is Calculated, the result will be generated in the Time Card Day/Result tab.
• If the results generated by the clocking records are complete, the Completed check box will be selected.
• clocking has to be of out absence type, and the absence wage code has to be set as a repeating (Wage codes/RMB on wage code - parameter--> Absence parameters/Repeating fild - repeated)
  Two scenarios:
  If no TA association - the day will be closed and new open absence interval will be registered on the next day. The procedure will continue until absence ends.
  If TA association - the day will be closed and the associated absence (in the Absence window) will be registered with the Ongoing check box selected. The absence will go on until the check box is cleared.
• If the registered clocking has Out Absence selected in the Trans Type field, and the selected Wage Code is set as Repeating (this is done as part of wage code parameterization), two system effects are possible:
  If TA Association is configured, the entire day will be closed and the absence will be registered in the Absence window with the Ongoing check box selected. The absence will keep prolonging itself by changing its end date until the check box is cleared.
  If TA Association is not configured, the day will be closed and new open absence interval will be registered on the next day. The procedure will continue until absence ends.

Window

Time Card - Day
Employee Clockings

Related Window Descriptions

Time Card - Day
Employee Clockings

Procedure

To create new clocking records for employee using Time Card Day/Clocking tab;

1. Open the Time Card Day window. Query or populate to select an employee.
2. Go to the Time Card Day/Clocking tab and create a new record.
3. The account date is automatically entered in the Date field.
4. Enter the time stamp for the employee's clocking in the Time field.
5. Enter the transaction type in the Trans Type field (IN transaction type since employee is clocking IN).
6. If required change the organization code for which the clocking will be registered. The employee organization code is shown in the Organization Code field by default.
7. Save the information.
8. Create another record with a later time stamp and an OUT transaction type.
9. Save the information.