Create Absence Authorized email
Explanation
This activity is used to set up an email that will be sent when an absence
request is Authorized or Cancelled by the
supervisor.
Note: This activity has to be performed by an application
owner. If you do not have application owner privileges, contact your system
administrator.
To setup the event use the following steps.
-
Open the Events window and search or
populate it.
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Right-click the HOLIDAY REQUEST STATE CHANGE row
and click Create New Actions. The Event
Action window will open.
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In the new window, ensure that action type is set to E-Mail.
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In the Action Description field, enter a
general description of the action, in this case a mail that will be sent to
an employee when the absence is Authorized or Cancelled.
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Fill in the content of the mail. You may use any of the fileds appearing in
the Event tab. Use the available substitution
fields (located on the Event and General tabs)
to insert parts of the mail which will change dynamically based on the
recipient of the mail. It is also a good idea to explain what should be done
with the attachment.
-
Click on the Attachments link. Click on ADD
and select the option of CREATE NEW. In the File
Path field, specify the file as Absence.ics. Click
on OK and save the record. This will include an
attachment in an email that, once opened by the recipient, will update their
outlook calendar with the information of the Absence.
-
Click on Conditions for performing this action link. Select
the field Attachment and set the value to TRUE.
- You
may optionaly select the field To_State and set the value
to Authorized to trigger the mail only when the request is
authorized.
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Save the event.
-
Right-click the header and click Enable this action.
Prerequisites
N/A
System Effects
N/A