Clock Attendance Intervals
Explanation
This activity is used to register attendance intervals using the
Time Clock.
When the clocking records are created, the employee's identification can either
be entered manually or by using a swipe card depending on the setup defined for
the IN OUT button.
Note: If the Time Clock is operating in
Offline mode the clocking records you create using the
Time Clock will not be transferred to IFS/Time
and Attendance module immediately. Instead the information you enter will be
buffered and when the Time Clock reverts back
online it transfers the information to the Time and Attendance module.
Prerequisites
In order to perform this activity, the relevant Time Clock buttons should be
configured in the Time Clock Type Details and Time Clock Type Detail Items
windows.
System Effects
As a result of this activity;
- The intervals in Time Card Day/Interval tab and the
Employee
Intervals window will be updated.
- The Calc Status field on the Time Card Day window
will be updated based on the generated intervals. If there are no errors
generated for the interval, the status will be Calculated.
- If the status is Calculated, the result will be generated in the
Time Card Day/Result tab.
- If the results generated by the clocking records are complete (i.e.
match the schedule requirements), the Completed check box will be
selected.
Window
Time Clock
Related Window Descriptions
Time Clock
Procedure
- Go to the Time Clock terminal.
- Click the relevant button to create clocking interval.
Note that button names are defined in the
Time Clock configuration.
- In order to create the interval, you must specify your company ID and employee ID. When
you click the button, if you get a dialog box, you can use your swipe card
or manually enter the employee ID and company ID in the relevant fields.
Note: Depending on the Time Clock
configuration, some of these fields may be automatically filled with default
data for your convenience and thereby the fields may be disabled or
unavailable for editing. When these values are entered, you can click OK
on the dialog box to create the clocking.
Also note that if the relevant button is set to card driven in the
Time Clock configuration, you are only
required to click the button and swipe your card. Your employee ID and
company ID will immediately display in the text panel on the
Time Clock. Therefore, if the card
driven setting applies to the button, you will not have to use the dialog
box for clocking IN.
- In the IN Type and Out Type fields, specify the type of
clocking records that should be created. You can select a value from the
list.
- Specify the start date and end date of the period in the In Date
and Out Date
fields.
- Specify the interval start time and end time for each day in the period
by using the In Time and Out Time fields.
Note: Depending on the Time Clock
configuration, some of these fields in the dialog box may be automatically filled with default
data for your convenience and thereby the fields may be disabled or
unavailable for editing.
- Click OK to create the attendance intervals for the employee.