Clock IN using Switch Time
Explanation
This activity is used to clock IN using switch time. That is, the employee's
work time will be accrued to the switch balance connected to the employee.
This type of clocking can be done when you report time on non working days.
Therefore, the time you worked during the non working day (switch time accrued
to your switch balance) can be used to compensate for your absence on working
days. Note that the types of absence that can compensate for you switch time
should be specified in your switch balance.
When the IN clocking is created, the
employee's identification can either be entered manually or by using a swipe
card depending on the setup defined for the In Switch button.
Note: If the Time Clock is operating in
Offline mode the clocking records you create using the
Time Clock will not be transferred to IFS/Time
and Attendance module immediately. Instead the information you enter will be
buffered and when the Time Clock reverts back
online it transfers the information to the Time and Attendance module.
Prerequisites
In order to perform this activity;
- The relevant Time Clock buttons should be
configured in the Time Clock Type Details and Time Clock Type Detail Items
windows.
- The employee is required to have a day type dependant schedule assigned.
System Effects
As a result of this activity;
- The Time Card Day/Clocking
tab and the Employee Clockings window will be updated with an open
clocking of type Switch.
- An open interval will be generated in the Time Card Day/Interval tab and the
Employee
Intervals window.
- The Calc Status field on the Time Card Day window
will be Open.
If IFS/Manufacturing is installed, the following will also be effective;
- When an IN clocking record is created, any operations or indirect job
from which the employee last clocked out will
be automatically started for the employee. The automatic start will work only if
the resume option specified for employee in the Manufacturing Labor
Class window is Automatic Resume.
Window
Time Clock
Related Window Descriptions
Time Clock
Procedure
- Go to the Time Clock terminal.
- Click the relevant button to create a switch clocking.
Note that button names are defined in the
Time Clock configuration.
- In order to clock IN, you must specify your company ID and employee ID. When
you click the button, if you get a dialog box, you can use your swipe card
or manually enter the employee ID and company ID in the relevant fields.
Note: Depending on the Time Clock
configuration, some of these fields may be automatically filled with default
data for your convenience and thereby the fields may be disabled or
unavailable for editing. When these values are entered, you can click OK
on the dialog box to create the clocking.
If the relevant button is set to card driven in the
Time Clock configuration, you are only
required to click the button and swipe your card. Your employee ID and
company ID will immediately display in the text panel on the
Time Clock. Therefore, if the card
driven setting applies to the button, you will not have to use the dialog
box for clocking IN.
Also note that some parameters connected to the employee's work hour rules
may block the employee from clocking In attendance or may force the employee
to register alternative clocking records. The Disallow Early Clocking
parameter will determine how early (compared to the schedules start time) an
employee is allowed to clock In attendance. The Limit for Clocking
without Absence parameter will determine how late an employee is allowed
to clock In attendance. If this maximum allowed time is passed, the employee
will be forced to register absence.
If IFS/Manufacturing is installed in the system;
When the resume option
specified for employee in the Manufacturing Labor Class window
is Ask for Resume, a warning message will be prompted when employee
creates the IN clocking. This will give
employee the option of resuming the shop order operations or indirect jobs
which were auto stopped on the previous day.
However, if the employee's last auto stop clocking was a team clocking, the
Join Team dialog box will open instead of the warning message
enabling the employee to join a labor team at the time of the IN clocking.
The team from which the employee last clocked out will be selected to the Team field by default. If required you can change this value. Click
OK to save the information.