Repost Supplier Ledger Item to Other Identity

Explanation

The Repost Supplier Ledger Items to Other Identity activity is used to change the supplier identity of unpaid supplier ledger items. This can be necessary if several suppliers are merge to a single identity or if one supplier is split into several new suppliers. When reposting invoice ledger items, you can select a new invoice type if needed. Moreover, you can enter notes both for the old and new items to record further information.

Prerequisites

This activity requires that supplier ledger items in unpaid but authorized status exist which are not yet included in an open payment.

The user must belong to a user group which is linked to a voucher type of function group U and to the accounting period which includes the voucher date of the reposting.

A payment series ID must be connected to the payment type code for Supplier Ledger Item Reposting in Payment Basic Data.

The reposting method in Company/Payment/Posting Parameters must have the applicable value (Reverse/Correction).

The following posting types must be set up in posting control to create the postings for the new ledger items:

• To repost invoices or difference items, posting type IP20 must be set up to create postings for the new supplier identity.
• To repost advance invoices, posting types IP16, IP18, IP22 and IP24 must be set up to create postings for the new supplier identity.
• To repost payments on account, posting type PP7 must be set up to create postings for the new supplier identity.
• To repost payments in advance, posting types PP37, PP39 and PP41 must be set up to create postings for the new supplier identity.

System Effects

A voucher of function group U and a payment of payment type Supplier Ledger Item Reposting will be created. The ledger items with the old identity will be offset, i.e. get Paid status. For each ledger item which is offset, a new unpaid ledger item with the new supplier identity will be created. Moreover,

• for each reposted invoice or difference item, a new difference item will be created for the new supplier identity. The new difference items will get the invoice type entered in the Repost Supplier Ledger Items - Offset dialog box. The invoice number will be the old invoice number with the prefix entered in the Repost Supplier Ledger Items - Offset dialog box. Invoice date, payment terms and payment plan, payment reference, language code, currency rate, payment method and payment address ID will be inherited from the original invoices. The default document address ID of the new supplier will be set as invoice address ID. As a new difference item is created, it will not be possible to print the new item. No new tax transactions will be created in tax ledger but all tax codes from the original invoices will be copied to the invoice lines of the new difference items for potential later tax reductions.
• for each reposted advance invoice, a new advance invoice including counter posting and tax postings will be created for the new supplier identity. The old advance invoice(s) will be written off using the tolerance write-off code. The new advance invoices will get the invoice type entered in the Repost Supplier Ledger Items - Offset dialog box. The invoice number will be the old invoice number with the prefix entered in the Repost Supplier Ledger Items - Offset dialog box. Invoice date, payment terms and payment plan, payment reference, language code, currency rate, payment method and payment address ID will be inherited from the original advance invoice(s). The default document address ID of the new supplier will be set as invoice address ID of the new item. As a new difference item is created, it will not be possible to print the new item.
• for each reposted payment on account, a new payment on account will be created for the new supplier identity. The new payment on account will get the next series number from the Supplier Payment on Account payment document type.
• for each reposted payment in advance, a new payment in advance including tax posting and tax counter posting will be created for the new supplier identity. The new payment in advance will get the next series number from the Supplier Payment in Advance payment document type. Reversed tax transactions will be created in the tax ledger for the old (offset) payment in advance, and new tax transactions will be created for the new payment in advance.

Note: Entered notes will be attached to the old and new items.

Window

Repost Supplier Ledger Item

Related Window Descriptions

Repost Supplier Ledger Item
Repost Supplier Ledger Items Offset

Procedure

1. Open the Repost Supplier Ledger Items window and use the Populate or Query function to select the ledger items you want to repost to another supplier identity.
2. Highlight the items you want to repost to another supplier identity, righ-click and click Repost to Other Supplier and Offset. The Repost Supplier Ledger Items - Offset dialog box appears.
3. Enter the new supplier identity in the New Supplier field, or select it from the List.
4. Enter or select the invoice type for the new invoices in the New Invoice Type field. If the original invoice type(s) shall be copied to the new invoices, clear the New Invoice Type field.
5. Enter a character in the New Invoice No Prefix field if the invoices shall get another invoice number after reposting. Clear the New Invoice No Prefix field if the original invoice numbers shall be kept.
6. Enter a text in the Old Items Note field if you want to record the reason for the reposting in the old items.
7. Enter a text in the New Items Note field if you want to record the reason for the reposting in the new items.
8. Modify the voucher date in the Voucher Date field if the reposting should be another date other than the current date which was suggested. The corresponding period appears in the Period field.
9. Enter another user group or select it from the List in the User Group field if the default user group is not applicable.
10. Enter another voucher type of function group U or select it from the List in the Voucher Type field if your default voucher type of function group U is not applicable for this reposting.
11. Click OK to save the reposting: A dialog box giving you information on the created voucher and payment  is displayed.