Create Supplier Offset Proposal

Explanation

This activity is used to create supplier offset proposals and to select items for payment.

Prerequisites

This activity requires that supplier items exist. If the items are supplier invoices they have to be authorized for payment if you want them included in the offset proposal.

System Effects

As a result of this entry, items covered by the automatic offset proposal are selected for payment in IEE client. In Aurena cleint, an empty proposal will be created in order to select the items for payment in the detail level. Advance invoices are excluded from the proposal. 

Window

Supplier Offset Proposals

Related Window Descriptions

Supplier Offset Proposals
Create Supplier Offset Proposal

Procedure

To load supplier offset proposal in IEE client:

  1. Open the Supplier Offset Proposals window.
  2. Right click and then click Create Proposal to open the Create Supplier Offset Proposal dialog box.
  3. Specify the range of suppliers whose ledger items should be included in the proposal by entering relevant values in the From Identity and To Identity fields.
  4. Enter the currency in which the difference amount specified for the proposal should be considered, and then enter the difference amount in the Allowed Difference  field.
  5. Select a value for the Ledger Status field to specify the ledger status of the ledger items that should be included in the proposal.
  6. Specify the method that should be used to match the ledger items included in the proposal by selecting either Match All Open Items, Match Single Debit Item with Single Credit Item, Match Single Debit Item with One or More Credit Items, Match Open Item with Common Invoice Reference or Write-Off Single Items option.
  7. Specify a until date if items within that Voucher Date, Due date or Ledger Date should be selected for the offset proposal. If all items should be included in the proposal, do not enter any date.
  8. Specify how you want to sort the ledger items included in the proposal by selecting either Ledger Date, Due Date, or Amount option.
  9. Enter relevant values in the Diff. Item Invoice Type, Diff. Item Invoice Series, Debit Write-Off Code, Credit Write-Off Code and Tax Code fields if required.
  10. Select the Run in Background check box if you want the proposal to be created as a background job.
  11. Click OK.

To load supplier offset proposal in Aurena client:

  1. Open the Supplier Offset Proposals window.
  2. Select the command New Proposal to open the New Supplier Offset Proposal page.
  3. Specify the currency in which the ledger items should be selected to be offset. If accounting currency of the company is selected, the invoices/prepayments (except advance invoices) in accounting currency as well as in any other foreign currency can be selected to be offset in detail level. If a foreign currency is selected, the invoices/prepayments in that specified currency can only be selected for offsetting.
  4. Seelct the matching method Manual.
  5. Click Ok.