Enter Provision for Voucher Information

Explanation

This activity is used to enter a manual voucher to post the interest provision for supplier invoice installments that are liable for interest. Once the manual voucher is entered and saved, you can create an interim voucher to reverse that voucher entry in the next period.

Prerequisites

In order to perform this activity, the interest provision for the relevant period must be calculated. In addition, the following must have been completed in IFS/Accounting Rules.

• The code parts must have been decided. The code parts used depend on the accounting level for follow-up and whether code parts functions are used, for example, project accounting or currency balance accounting. Select Accounting Rules/Posting Rules/Define Code String to define the parts of the code string and code part functions, if appropriate.
• The code part requirements must have been entered in Accounting Rules/Code String/Account Types.
• The account information must have been entered in Accounting Rules/Code String/Account.
• Information on the code parts B-J must have been entered in Accounting Rules/Code String/Code Part Values.
• Information on the account groups must have been entered in Accounting Rules/Code String/Account Groups.
• The legal combinations of code parts must have been entered for the user group Accounting Rules/Posting Rules/Combination Rules.
• Information on the period calendars and voucher types must have been entered  in Accounting Rules/User Related Data/Accounting Periods or Accounting Rules/User Related Data/Voucher Type.
• Information on the currency codes and currency rates must have been entered in Accounting Rules/Currency/Currency Codes and Accounting Rules/Currency/Currency Rates.

System Effects

As a result of this activity, a manual voucher is created and placed in the hold table.

Window

Voucher Entry

Related Window Descriptions

Voucher Entry

Procedure

1. Open the Voucher Entry window and create a new record.
2. Make any required modifications to the information that is entered by default in the header of the window.
3. Create a new record in the Voucher Postings tab to enter a new voucher row.
4. Enter the code string information for the voucher row as appropriate.
5. Enter the total interest provision amount or a part of it in any field in which you can enter a debit amount.
6. Enter many voucher rows with debit amounts as required. The sum of the all the voucher rows with debit amounts must equal the interest provision amount.
7. Repeat steps 3 and 4.
8. Enter the total interest provision amount or a part of it in any field in which you can enter a credit amount.
9. Enter as many voucher rows with credit amounts as required. The sum of all the voucher rows with credit amounts must equal the interest provision amount.
10. Save the information.
11. Right-click in the background of the window and then click Interim Voucher to open the Interim Voucher dialog box.
12. Modify the date in the Voucher Date field if necessary. The date entered in this field will be the date on which the interest provision amount you posted will be reversed.
13. Click OK to close the dialog box.