Remove Authorization

Explanation

This activity is used to remove an authorization or an acknowledgement from a posting line. This will be required if the authorization is done by the wrong authorizer, or when the authorizer needs to be removed. Also, if you need to change the postings on an authorized line, you will have to remove the authorization before being able to modify the postings.

Prerequisites

• An invoice with a posting proposal must exist.
• The connected posting proposal should have authorized or acknowledged posting lines.

System Effects

As a result of this activity, the status of the posting line will be changed to Unauthorized or Unacknowledged.

Window

Posting Proposals
Manual Supplier Invoice

Related Window Descriptions

Posting Proposals
Manual Supplier Invoice
Posting Proposal
Instant Authorization

Procedure

1. Open the Posting Proposals window.
2. Populate or query for the posting proposal for which you would like to correct postings.
3. Follow one of the following procedures depending on the window in which you want to perform this activity.

To remove authorization in the Posting Proposal window:

1. Select the record, right-click and then click Posting Proposal. The Posting Proposal window opens.
2. Click the Authorize tab.
3. Select the authorization line for which you want to remove the authorization or acknowledgement, from the Authorize Summary section or the Authorize Details section.
4. Right-click, and then click Cancel if you are acting in an authorizer role. If you are acting in an acknowledger role, right-click, and then click Cancel. The status of the line will change to Unacknowledged.
5. Save the information. 

To remove authorization in the Instant Authorization window:

1. Select the record, right-click and then click Instant Authorization. The Instant Authorization window opens.
2. Select the authorization line for which you want to remove the authorization or acknowledgement, from the Authorize Summary section or open the Authorize Details dialog and select line. (The Authorize Details dialog box can be accessed by right-clicking in the Instant Authorization window)
3. Right-click, and then click Cancel if you are acting in an authorizer role. If you are acting in an acknowledger role, right-click, and then click Cancel. The status of the line will change to Unacknowledged.
4. Save the information. 

Note: If you cancel a posting line from the Authorize Summary section, all the detail lines connected to the summary line will also have their status changed to Unacknowledged.