Enter Period Allocation for Supplier Invoice
Explanation
This activity
is used to
create period allocation information per invoice posting line. You can perform the allocation once you have posted the supplier
invoice. The allocation information will be kept in the voucher and will be
used when the general ledger is updated to create vouchers for the allocated
periods.
If the source voucher's period is included in the
allocated period range, a voucher can be created for the base period as well.
The parameters specified in the General
Ledger/Basic Data/GL Update Parameters
window will determine
whether or not a voucher will be created for the base period. The GP2 posting type (Accrued
cost) controls the account to be used as a contra account.Prerequisites
- If the company is not using
posting proposal, the invoice must be
saved in the Manual Supplier Invoice window
and it should be finally posted before you can perform the
allocation. However, note that this activity cannot be performed for
invoices which are updated to the General Ledger.
- If the company is using posting proposal,
the invoice must be
saved in the Manual Supplier Invoice window.
Then a Posting Proposal will be created.
- If a voucher should be created for the source
voucher's period, the Yes option should be selected in the Period
Allocation Voucher for Base Period field in the General Ledger/Basic
Data/GL Update Parameters window. If a voucher should not be
created for the source voucher's period, the No option should be
selected in this field.
System Effects
As a result of this activity, a periodic allocation voucher is created for
each specified period and placed in the hold table.
Window
Manual Supplier Invoice
Posting Proposals
Related Window Descriptions
Manual Supplier Invoice
Posting
Proposal
Enter Period Allocation Rule
Instant
Authorization
Procedure
Use the following procedure to create periodic allocation information in a
supplier invoice, without using a posting proposal:
- Open the Manual Supplier Invoice window.
- Populate or query for the invoice for which you would like to create
period allocation information.
- Select the invoice posting line to create period
allocation from the Posting Information section.
- Right-click and click Period Allocation to open the
Period Allocation dialog box.
- If you want to distribute the amount manually continue with step 9.
- For an automatic distribution modify the values in the From Date
and Until Date fields as required to enter the time period over which
you want the invoice amount to be distributed.
- Select a value from the list for the Allocation Method field to
specify the method to be used to allocate the invoice amount.
- Click Distribute to create the distribution values, and then
click OK to close the Period Allocation dialog
box.
- For a manual distribution of the amount click New to create a new
record in the table.
- In the Period field, enter a period belonging to the selected
time period for the allocation.
- In the Allocation Percentage field, enter the percentage of the
invoice amount that should be allocated for that period.
- Repeat steps 9-11 till the percentage of the invoice amount to be
allocated has been entered for all the periods covered by the selected time
period.
- Click Save.
Use the following procedure to create periodic allocation information in a
supplier invoice, using a posting proposal:
- Open the Posting Proposals
window.
- Populate or query for the posting proposal of
the invoice for which you want to perform the period allocation.
- Follow one of the following procedures depending on the window in which
you want to perform this activity.
To authorize an invoice in the
Posting
Proposal window:
- Select the record, right-click and then click Posting
Proposal. The Posting Proposal window opens.
Note:
This window can also be opened by right-clicking on the
Manual Supplier Invoice window and then clicking Posting Proposal.
- Select the invoice line to create periodical
allocations from the Posting Information section
- Right-click and click Period Allocation to open the
Period Allocation dialog box.
- If you want to distribute the amount manually continue with step 8.
- For an automatic distribution modify the values in the From Date
and Until Date fields as required to enter the time period over which
you want the invoice amount to be distributed.
- Select a value from the list for the Allocation Method field to
specify the method to be used to allocate the invoice amount.
- Click Distribute to create the distribution values, and then
click OK to close the Period Allocation dialog
box.
- For a manual distribution of the amount click New to create a new
record in the table.
- In the Period field, enter a period belonging to the selected
time period for the allocation.
- In the Allocation Percentage field, enter the percentage of the
invoice amount that should be allocated for that period.
- Repeat steps 8-11 till the percentage of the invoice amount to be
allocated has been entered for all the periods covered by the selected time
period.
- Click Save.
To authorize an invoice in the
Instant
Authorization window:
- Select the record, right-click and then click
Instant Authorization. The
Instant
Authorization window opens.
- Select the invoice line to create periodical
allocations from the Posting Information section.
- Right-click and click Period Allocation to open the
Period Allocation dialog box.
- If you want to distribute the amount manually continue with step 8.
- For an automatic distribution modify the values in the From Date
and Until Date fields as required to enter the time period over which
you want the invoice amount to be distributed.
- Select a value from the list for the Allocation Method field to
specify the method to be used to allocate the invoice amount.
- Click Distribute to create the distribution values, and then
click OK to close the Period Allocation dialog
box.
- For a manual distribution of the amount click New to create a new
record in the table.
- In the Period field, enter a period belonging to the selected
time period for the allocation.
- In the Allocation Percentage field, enter the percentage of the
invoice amount that should be allocated for that period.
- Repeat steps 8-11 till the percentage of the invoice amount to be
allocated has been entered for all the periods covered by the selected time
period.
- Click Save.