Create Supplier Debit or Credit Notes

Explanation

Use this activity to create supplier debit or credit notes and enter basic information.

Prerequisites

In order to distinguish debit or credit notes from other supplier invoices you have to define a different invoice type in the Supplier Invoice Types window and this invoice type should be connected to an invoice number series.

System Effects

The following system effects will take place if an automatic number series is assigned to a debit or credit note.

1. If an automatic no series is defined for a selected supplier invoice Series ID the system will not allow you to enter a value for the invoice number in the Invoice Identity field in the Manual Supplier Invoice window.
2. If the selected Series ID is connected to an automatic number series the system will allow you to enter values for invoice line information and posting information without having to enter an invoice number in the Invoice Identity Field in the supplier invoice header because the invoice number will be automatically assigned when saving the invoice.
   Note: However, If an automatic no series is not defined for a selected supplier invoice series ID you can enter an invoice number in the Invoice Identity field manually and continue creating a supplier debit or credit note.
3. If the Print Debit Credit Note check box has been selected in the Supplier Invoice Types window then the Print Debit Credit Note right mouse button option will be enabled in the Manual Supplier Invoice window.

Window

Manual Supplier Invoice
Supplier Invoice Types
Invoice Series

Related Window Descriptions

Supplier Invoice Entry
Invoice Number Series
Invoice Series
Supplier Invoice Types

Procedure

1. Open the Invoice Series window and either define a new invoice series or select an existing series ID that you want to connect the supplier invoice type.
2. Right click and click the Invoice Number Series option and define an automatic number series if you want to automatically assign a number series for debit or credit notes.
3. Click Save
4. Open the Supplier Invoice Types window and either create an invoice type or select an existing invoice type and connect the invoice number series that you created in step 1and 2.
5. Select the Print Debit Credit Note check box in the Supplier Invoice Types window and Save if you want to print the debit and credit note.
6. Open the Manual Supplier Invoice window and create a new record.
7. Select the invoice number series that you defined in step 1. Note:  If you have selected an invoice number series which has been define for an automatic number series as described in step-2, you will not be allowed to enter the invoice number manually. On the other hand you can enter values for supplier invoice Line Information and Posting Information without having to define a invoice number.
8. Click Save.