Match Invoice with Sub Contract

Explanation

This activity is used to enter an invoice for one or more sub contracts. It is necessary to match an invoice with a sub contract(s) before it is possible to match the invoice with sub contract payment certificates.

Prerequisites

• All required invoice details should be entered.
• Purchase orders and sub contracts may not be entered for the same supplier invoice.
• All sub contracts referenced should be from the same supplier and belong to the same company.
• Pre-defined posting types will be used to retrieve expenses from the sub contract. More information about these postings is available in Posting Types for IFS Sub Contract Valuation.

System Effects

• The invoice can be matched with the sub contract payment certificates.
• If the company is configured to use Posting Proposal, the supplier invoice entry (header) will be created automatically.

Window

Manual Supplier Invoice

Related Window Descriptions

Supplier Invoice Entry

Procedure

1. Open the Manual Supplier Invoice window.
2. Query (F3) for the desired invoice or create a new one.
3. Use the List of Values to add one or more sub contract numbers, or enter them manually. Each sub contract should be separated with a semicolon (;). Fill in the required information on the header, such as Invoice Identity, Authorizer ID and Gross Amount.
4. Save the information (F12).
5. Right-click on the line just created in the Line Information table (upper table) of the window, then click Match Certificates per Line.
6. In the Post from Sub Contract dialog box that opens, select the Matched check box, then click OK.
7. In the Manual Supplier Invoice window. Go to the Posting Information table (lower table). Save the postings (F12).
8. Right-click on the same line record, click Tax Lines to check the taxes charged for the sub contract. If the sub contract is withholding tax, check the tax being withheld by selecting the Tax Lines, Withholding menu option instead.
9. Right-click on the invoice header and click Post Invoice to post the invoice.
10. In order for the invoice to be ready for payment, it has to be authorized. Open the Authorize Invoices for Payment window and query for your supplier (in your company).
11. Select the required invoice record, then select the Authorized check box.