Modify Sub Contract Line Item

Explanation

This activity is used to update sub contract line items. Some values have dependencies on other contract values, and validations will be performed to ensure that all combinations are valid. For more information, refer the activity Add Sub Contract Line Item.

If Application For Payment is used, and there exists a valuation in the Planned status, you are recommended to refresh the valuation with the latest sub contract information. For more information, refer the activity Refresh Sub Contract Details on Valuation.

Note: A warning message will be displayed if there is a valuation against the sub contract, and the value of the line item on the sub contract is changed so that it is less than the value of the valuation.

Prerequisites

• The sub contract should not be any of the following statuses: Completed, Closed or Cancelled.
• The sub contract revision should not be in any of the following statuses: Approval In Progress, Obsolete or Cancelled.
• The sub contract revision must not be Frozen.
• The sub contract line item should be in either the Planned or Work In Progress status.
• If the modification requires to be tracked then the Audit Trail Enabled check box  need to selected, together with the Contract Change Order Required and/or Change Comment Required check boxes, then it is required to enter a contract change order and/or a change comment.

System Effects

• The sub contract line item is modified.
• If the contract revision has the Audit Trail Enabled check box selected:
  • The Change Status field on the line item is set to Changed.
  • The old values of the changed line are logged in the Change History tab together with any contract change order number and change comment entered.
• Any contract change order number and/or change comment is added to the modified sub contract line item.

Window

Sub Contract

Related Window Descriptions

Sub Contract/Items/Lines/Items
Contract Change Order

Procedure

1. Open the Sub Contract window and query (F3) for the necessary sub contract.
2. Click the Items tab and then click the Lines/Items sub-tab.
3. Select the line item and modify the data, as required. If Activity Required check box is selected on the Defaults tab, project information has automatically been copied into the item row, but can be modified.
4. If the check boxes Audit Trail Enabled, Contract Change Order Required and/or Change Comment Required are selected, enter a contract change order and/or a change comment to be able to save the change(s).
5. Save the information (F12).