Rename Serial
Explanation
This activity is used to rename a serial by changing
the part and/or the serial number of the serial.
During its life-cycle a serial may need to be changed
for one or more reasons. This change can be handled through the Rename Serial
functionality described in this activity. Observe the following example:
Assume that you have created a serial (XXYY) in
Fleet and Asset Management. At its creation you did not know the actual serial number and have
therefore assigned a temporary system generated serial number to the serial. You
now know the actual serial number and need to update serial XXYY with the new
serial number. Furthermore, at some stage of use it has been noted that the
serial XXYY contains an incorrect part number. This part number must be changed
and the correct part number incorporated in XXYY. The part number and serial
number change can be performed on the serial simultaneously.
When the part and/or serial number of a serial is changed, the operational
status of the old serial (i.e., the serial before the rename) is set to Renamed and its operational
condition is set to Not Applicable. The new serial
containing the changed part and/or serial number will receive the operational
status that the old serial had prior to the rename. Note: If the change
of a part number or a serial number caused the serial's configuration to become
invalid, the operational status of the new serial is automatically set to Out Of
Operation.
If a Supplier Loaned serial is being renamed, please note that it will
not be possible to return the renamed serial using the Purchase Order through
which it was received. The reason for this limitation is that the Purchase Order
only allows you to return items that have been received. You need to use a
Customer Order to return a Supplier Loaned serial which has been renamed.
The following table shows the information that can be
updated when performing the rename of a serial:
Serial information |
Instances where the information should be modified |
Rename Reason |
Enter the reason for renaming the serial. You can
select from three predefined values, which are Correct Typing Error,
Modify Generated Serial Number and Modification Compliance. |
Manufacturer |
If the manufacturer of the old
part number and new part number differ, the manufacturer of the new part
number must be entered. |
Manufacturer's part number |
If a new manufacturer is entered
the corresponding manufacturer part number must be entered as well.
Furthermore, some manufacturers change their part numbers once an overhaul
is performed or when a modification is completed. In such instances, the new
manufacturer part number can be updated on the serial. |
Maintenance program data |
When the part number of the
serial is changed the current maintenance program may not be valid for the
new part number. If so, you need to modify the data to include the valid
maintenance program. You can also choose to disconnect the serial from a
maintenance program when performing a part number change. |
Template information |
When the part number of the
serial is changed you may need to change the template of the serial as well.
If the serial belongs to a structure, it will be possible to extend the new
template information to the rest of the serials in the structure. |
Cancel Running Events |
When renaming a serial, all running maintenance events
which will become inapplicable for the serial after the rename must first be
canceled (or finished). Enter the cancellation cause that will be used to
cancel the events. |
Update History |
When the part and/or serial
number of a serial is changed, you can choose to update existing history
records for the serial with the new part and/or serial number. You can also
choose to retain the old part and/or serial number in the history records
for the serial as well. Note however that when the
rename reasons Correct Typing Error or Modify Generated Serial
Number is used, the history records are required to be updated with the
new part and/or serial number. Therefore, all the check boxes for Update
History will be selected by default and cannot be cleared. |
Apart from the information detailed above you can enter
additional information, for example, a journal note highlighting the reasons for
the part and/or serial number change.
If access control is established, you can only rename
the serials to which you have access. This is done by assigning a user to an access
group which is defined in basic data. The access groups will be used to spread access to
all or selected parts and serials in a structure. If only
the serial number is changed when renaming a serial, the new serial will
automatically receive access rights from the old serial. However, if the part
number of the serial is also changed, access rights from the old serial will not
be updated on the new serial.
When renaming a serial leading to a part identity change, there can occur
differences in templates, such as, new structure positions or removed structure
positions. If empty or not installed structure positions exist in
the serial structure but do not exist in the new template revision (i.e., the
template of the serial after the rename), these empty structure positions
will be removed automatically from the structure. If structure positions exist
in the new template which are not present in the serial structure, these
structure positions will be added automatically to the serial structure as
empty structure positions when performing this activity. Empty or
not installed structure positions refer to the structure positions where
expected serials or parts are missing from the serial structure.
Prerequisites
- The serial must have been created in Fleet and Asset Management.
- The serial you want renamed cannot be scrapped or locked.
- If the part number is to be changed on a serial that is installed in a
structure, the new part number must have been defined as a valid alternative
to the old part number.
- A valid maintenance group and maintenance program must exist for the new
part number.
- A valid manufacturer and manufacturer's part number must exist for the
new part number.
- A valid cancellation cause must be defined and you
need to have access to the cancellation cause. Cancellation causes are used
when canceling running event on the serial being renamed.
- The serial cannot have running events that will not be applicable after
rename.
- The serial cannot have running events in status Released where the new
part revision does not have predefined task cards.
- When using a Complex MRO flow, the serial cannot exist on a shop order
with a status between Started and Closed.
System Effects
- The part number and/or serial number of the serial
will be changed all through Fleet and Asset Management.
- In Fleet and Asset Management, historical records for the serial will
be updated with the new part number and/or serial number or the old part
and/or serial number that will be retained on the historical records, as per
your requirements.
- If a serial is renamed when connected to an event in status Work Done,
the serial will be renamed to the new part number on the event on the
maintenance order. When the event is set to Finished, the serial will
be stored in the histories with the old part number.
- When history
records are not to be updated with
the new part number and/or serial number, the latest operational logging of
the old serial is copied automatically to the new serial.
- The part number and/or serial number of the serial
will also be changed in Part Serial Catalog and history will be generated.
- If the serial is in Inventory (i.e., the Current
Position is set to In Inventory) when being renamed, the correct quantity on
hand will be created for the renamed individual.
- If the part number and/or serial number of the
serial is changed on a serial that exists in the
Prepare Work
Order/Returns tab or the
Report In Work Order/Returns
tab, the part number and and/or serial number of this serial will be updated
as well.
- If the serial number is changed on the serial, the
new serial number will receive access rights established on the old serial.
- If the part number is changed on the serial, the
serial will not receive the access rights established on the old serial.
- If the old part number and new part number is
assigned to a modification, this modification will be assigned to the new
serial.
- If only the old part number is assigned to a
modification, this modification will not be assigned to the new serial.
- If a new structure position is added to the template as a result of the
serial rename, an empty structure position will be added
automatically to the serial structure as well.
- Empty structure positions in the serial structure that are not
present in the new template revision (after the serial rename) will be
removed automatically.
- The operational parameters for a serial can change
when renaming the part number of the serial. If the serial exists on an open
flight log, the relevant flight (operational ID) will be updated
with the new operational parameters and the invalid operational parameters
will be removed from the log.
- The due calculation for interval maintenance, modifications, post
maintenance checks, life limited parts and fault deferrals will run
automatically for the serial to calculate due dates and values.
Window
Serial
Structure Information
Related Window Descriptions
Serial Structure Information/General
Rename Serial - Enter General
Information (Step 1 of 6)
Rename Serial - Enter Part Information
(Step 2 of 6)
Rename Serial - Enter Template
Information for the Structure (Step 3 of 6)
Rename Serial - Cancellation of
Maintenance Events
(Step 4 of 6)
Rename Serial - Update History (Step 5
of 6)
Rename Serial - Confirm Rename of
Serial (Step 6 of 6)
Procedure
- Open the
Serial Structure Information
window and query (F3) for your serial part.
If you need to move down the structure, select the part in the
Consist
Of tab, right-click, and then click Next Level until your
serial part is displayed in the header of the window.
- Click the General tab.
- Right-click on the tab and then click Rename Serial.
The Rename Serial
assistant is opened.
Data required to be entered in the first step of the
assistant:
- If the part number is to be changed, enter the new
value in the New Part No field. Click List to select a valid
part.
- Enter the revision of the new part number in the
New Part Rev field. Click List to select a valid value.
- In the New Serial No field, enter the
serial number you want.
- In the Rename Reason field, enter the reason for renaming the
serial. The rename reason Correct Typing Error is set by default, but
can be changed if needed.
- If the manufacturer is different for the old part
number and new part number, the manufacturer for the new part number should
be entered in the Manu No field. Click List to select a valid
value.
- Enter the new manufacturer part number in the
Manu Part No field. Click List to select a valid value.
- Optionally, you can use the Journal Text
field to enter additional information regarding the rename of your serial.
- Click Next.
Data required to be entered in the second step of the
assistant:
- In the Maint Prog ID/Rev field, enter the
maintenance program valid for the new part number. The revision of the
maintenance program can be selected in the corresponding field. Click
List to select a valid value.
- If needed, the maintenance group of the serial can
be changed. Enter the new maintenance group in the Maint Group field.
Click List to select a valid value.
- By default, the Disconnect Serial from Maint
Program check box is selected when no valid maintenance program exists
for the new part number and revision. This check box cannot be updated.
- When the part number of the serial is changed the
template of the serial must be changed as well. Enter the new template
number in the Template Part No field. Click List to select a
valid value.
- Enter the new template part revision in the
Template Part Rev field. Click List to select a valid value.
- Enter the required structure position of the new
template part revision in the Structure Position field. Click List
to select a valid value.
- Click Next.
Data required to be entered in the third step of the
assistant:
- This step of the assistant is shown when the serial
being renamed has a structure and when template information has been changed
for the serial (completed in the previous assistant step).
- Enter the new template details for the serials in
the structure. You need to enter values in the Template Part Number,
Template Part Revision and Structure Position fields. Click
List in the respective fields to select valid values.
- Click Next.
Data required to be entered in the fourth step of the
assistant:
- This step of the assistant is shown when running events for the serial
becomes inapplicable after a rename. You need to cancel or finish these
events before proceeding with the rename. If an event has been released for
the serial and the new part revision does not have predefined task cards,
the event will also be displayed in this step and possible to cancel. All
started events for the serial that are applicable after renaming, cannot be
automatically re-populated with new task cards. Therefore, these started
events will also be shown in this step so they can be cancelled, if needed.
- In the Cancellation Cause field, enter a
valid cause for canceling the event. Click List to select a
valid value.
- Click Next.
Data required to be entered in the fifth step of the
assistant:
Note: If the rename reasons Correct Typing
Error or Modify Generated Serial Number have been selected, all the
check boxes in this step of the assistant will be selected by default and cannot be
modified.
- If you want to keep the old part and/or serial
number in a particular history record (e.g., modification history for the
serial), clear the relevant check box. Note:
When the old part and/or serial number is to be retained in the historical
records, the latest operational logging on the old serial will be copied
automatically to the new serial (i.e., the renamed serial).
- The check boxes indicate the different history
records available for the serial part. By default, all check boxes available
in this step of the assistant will be selected*. This means that by default, all
history records for the serial will be updated with the new part and/or
serial number.
* If the renaming of a serial were to be reversed,
the check boxes in this step of the assistant will be selected or cleared based on
the previous settings defined when renaming the serial.
- Click Next.
The final step of the assistant contains some additional
information with regard to the rename of a serial. It is recommended that you
read this information before you click Finish to close the
Rename
Serial assistant.