Approve External Candidates

Explanation

This activity is used to approve a candidate sent by an external recruitment service via an XML file.

Prerequisites

In order to perform this activity:

• Mapping of XML files sent by an external recruitment service has to be performed.
• An XML list of job candidates has to be placed in the IN folder of IFS Applications and processed by the system.
• Candidate has to be connected to a job requisition.

System Effects

As a result of this activity, a candidate will become Approved, changing his or her status in the connected personnel requisition to Appointed.

Window

External Candidate
External Candidates

Related Window Descriptions

External Candidate
External Candidates

Procedure

In order to approve a single candidate:

1. Open the External Candidate window.
2. Search or populate to find the candidate who you wish to approve.
3. Inspect if data is correct, paying particular attention to the No of Basic Data Conflicts.
4. Right-click anywhere in the window and click Approve.
5. The system will ask if you are sure that you want to appoint this candidate. Click Yes. A dialog box will appear.
6. In the dialog box, verify if data suggested by default is correct. To can add or change presented information.
   • In the Company ID field, you can enter the ID of a company in which the candidate will be offered a job.
   • In the Job ID field, you can a job which you want to offer.
   • In the Employment Type field, you can assign the candidate to a specific Employment Type which is used to ,e.g., specify if employment is full or half-time.
7. Click OK.
8. You will be asked if you want to employ the candidate straight away. If you do, you will leave the Recruitment process and go into the Employee Administration process of Registering a New Employee.
   If you do not want to register the candidate as a new employee immediately, click No.

In order to approve multiple candidates at once:

1. Open the External Candidates window.
2. Search or populate to find candidates that you want to approve.
3. Select records of all candidates that you want to approve and click Approve. A dialog box will open.
4. In the box, you can enter/change details of the approval.
   • In the Company ID field, you can enter the ID of a company in which candidates will be offered a job.
   • In the Job ID field, you can a job which you want to offer.
   • In the Employment Type field, you can assign candidates to a specific Employment Type which is used to ,e.g., specify if employment is full or half-time.
5. Click OK.