All receipt lines must be entered as arrived; this is done in Register Arrivals. This includes all the orders concerning inventory registered purchase parts, non-inventory registered purchase parts, and parts without part numbers. An exception is receipt lines with the demand code Customer Order Direct. These are entered through the direct delivery function.
Each line in the arrival registration window corresponds to an order number, line number, and release number. Briefly, each line on the purchase order is displayed separately.
The arrival registration is performed in different dialog boxes depending on whether the parts are serial handled and whether serial numbers will be defined at the arrival registration or at a later time. If you are handling serial handled parts and have decided to postpone the serial numbering, you should enter the arrival by using the dialog box for parts without serial numbers. It is possible to split the arrival into several locations.
Some of the indicated data can be changed directly on the receipt line or in the corresponding dialog box. Information, such as receive case, can be changed. The receive case originates from the purchase order. When changing from a receive case without inspection to one with inspection, you also must specify a quantity to inspect.
You can either process one line at a time or select several lines and receive them all together. The quantity arrived is defaulted to the same as the quantity on the source order line. You can decrease the quantity and enter a partial arrival. According to any over delivery check, you can also increase the quantity arrived. On receipt lines with inventory registered parts, the system suggests a destination location. This can be an adequate default location entered on the inventory part, a default location entered on the site, or the latest used location. If no default location is entered, the location latest used is indicated. If the inventory or non-inventory registered part on the receipt line uses order based lot/batch tracking, the lot/batch number is automatically generated at the arrival registration.
When the arrival registration is done, the status on the receipt line varies depending on the receive case used.
When entering arrivals with serials, the system automatically displays in the dialog box any reserved or automatically generated serial numbers. Any reserved serial numbers are primarily used. You also can specify serial numbers manually or use the sequence generator. In the sequence generator, you can indicate prefixes and/or suffixes to your number series. When the serial tracking is activated, it is mandatory to specify serial numbers during the arrival or later on in the receipt flow. You can split the arrival into several locations by indicating a different destination location for specific serial numbers.
The system contains a part serial catalog wherein all part numbers with a serial number are stored. Notice that parts with a reserved serial number are not stored in this catalog. Each combination of part number and serial number is represented here, and each combination is referenced as an individual. An individual is unique and can be represented only in the system at one place at a time. When parts are serial numbered in the receipt function, individuals are created in the part serial catalog.
To enable serial tracking, you must activate both the Inventory Serial Tracking and After Delivery Serial Tracking in IFS/Part Catalog. The serial rule is also decided in this component. It determines how to generate serial numbers. There are two types of serial rules:
For example: Prefix = ABC, Suffix = DEF
From Serial No To Serial No
110
115
117
120
122
This example would give 10 serial numbers: ABC110DEF, ABC111DEF, ABC112DEF, ABC113DEF, ABC114DEF, ABC115DEF, ABC117DEF, ABC120DEF, ABC121DEF, ABC122DEF.
Serial numbers can be reserved via the Operations menu on the purchase order line. You can create a sequence of numbers and add prefixes and suffixes (both numerical and alphanumerical).
When the serial tracking is activated, it is mandatory to specify serial numbers either during the arrival or in the receipt flow. The part then always has a serial number in inventory and throughout the life cycle.
On receipt lines with non-inventory registered parts and no-number parts without any inspection demands, the receipt is completed when the arrival registration is done. This is because they cannot belong to any inventory location. If an inspection demand is present, the inspection results must be entered before the receipt is completed.
The arrival report can be printed in connection with the arrival registration. It is used as an internal document that can follow the arrived goods. It can also be used as a test report at inspection. The arrival report can be printed anywhere in the receipt flow. The following information will be printed on the report:
You have the option to create a new purchase order from the arrival registration window. This can be useful when goods arrive without any order from your company, such as when a supplier refills a consignment stock that is situated in your warehouse. When the goods arrive, you do not have a corresponding purchase order line on which to enter the arrival, so you must create a purchase order line afterward. Once a purchase order line is created, you can enter the arrival in the ordinary manner.