Create Project Cost Accounting Voucher

Explanation

This activity is used to create internal charging between, e.g., different cost centers within the company. Only the internal prices are used for internal charging. How to set up the posting control is described in the Define Financial Basics process.

This activity should be performed again after having created a periodical overhead adjustment for project labor overhead.

Prerequisites

Before posting cost transactions, the following should be considered:

• The relevant posting types should be defined in the Posting Control window. The following posting types are available:
   

  Posting Control Type	Posting Control Name
  PRJC1 and PRJC2	Project Personal Costs
  PRJC3 and PRJC4	Project Non-Personal Costs
  PRJT1 and PRJT2	Project Time
  PRJT3 and PRJT4	Project Labor Overhead
  PRJT5 and PRJT6	Project Labor Multiple Overhead
  PRJI1	Project Invoicing Taxable
  PRJI2	Project Invoicing Non-Taxable

• The relevant posting types for multi-company project reporting are as follows.
Only the multi-company project transactions, where the Multi-Company Revenue Reporting Method of the employee company project is set to Project Invoice, are selected for the voucher.

Posting Control Type	Posting Control Name
PRJT7 and PRJT8	Multi-company Time Reporting
PRJC5 and PRJC6	Multi-Company Project Personal Costs
PRJC9 and PRJC10	Multi-Company Project Non-Personal Costs

• You may want to set the Create Cost Accounting column to Yes in the Report Codes/Report Code Details window.
• You may want to set the Create Cost Accounting column to Yes in the Project/Project PrePosting window.
• You may want to define overhead labor cost in the Cost Details Basic Data window and/or Overhead Rules window (multiple overheads).
• The project transactions should have the Create Cost Accounting column set to Yes.
• If Job Rate Management is used, and the employee is connected to an employee category with 'Use Job Rate Management' set to yes, the Job Cost Calculation needs to be completed.
  

System Effects

As a result of this entry, a voucher is created and can be viewed in the Voucher Analysis window.

Window

Transfer Project Cost Accounting Transactions

Related Window Descriptions

Transfer Project Cost Accounting Transactions

Procedure

1. Open the Transfer Project Cost Accounting Transactions dialog box.
2. By default, a set of data is already loaded:
   • Global company,
   • Start and End dates (starting and end date of the previous month),
   • Voucher Date (same as the end date),
   • Default user group to which your logged on user is assigned,
   • Default voucher type connected to the user group.
     
     You can return to default settings at any time by clicking Default.
     If you want to keep default settings, skip to step 8.
3. In the Company ID field, enter the identifier of a company for which the transfer will be performed.
4. In the Start Date and End Date fields enter a period from which all transactions eligible for cost accounting will be submitted.
5. In the Voucher Date field, enter the date for the voucher.
6. In the User Group field, enter a user group that will determine what voucher types you can access. You can select only groups to which your user is assigned.
7. In the Voucher Type field, enter the type of voucher that will be generated. Vouchers that you can enter depend on the user group selected in step 6 and predefined function groups. Function groups, in turn, depend on what IFS modules are installed.
8. If you want to create cost accounting only for a specific project, you can enter the identifier of the project in the Project ID field. You can use the list of values.
9. You can narrow the selection further by entering a sub-project identifier in the Sub Project ID field. You can use the list of values.
10. Select a Voucher Type. The default Voucher Type of the user will be suggested.
11. You have 2 options to finish the activity:
    • Click OK to perform the transfer.
    • Click Schedule to open the Create New Task Schedule window that allows you to schedule the transfer to be performed repeatedly. You can read more about setting up a schedule here.