Create Project Correction Invoice

Explanation

This activity is used to create correction invoices for project invoices which have already been posted. The correction invoice you create will automatically reverse the postings created by the original invoice while creating a new project invoice for corrections.

When you select the option to create a correction invoice, two additional transaction lines will be created for each transaction that is linked to each invoice line. The additional transaction lines will be created in the Project Transactions window or the Invoicing Plan window depending on the source of the original transaction.

The original transaction line will be set to Corrected state. The first of the two additional transaction lines is created for the reverse transaction and it is set to Correction state. The second transaction line is a copy of the original transaction line. This transaction line will be set to Recreated state and you will be allowed to do the necessary changes on this recreated transaction. You can do modifications only when the project correction invoice is in Preliminary state.

Note: If you create a correction invoice for a project invoice created on Application for Payments using an invoicing plan, you will not be allowed to do any modifications on any of the transaction lines in the correction invoice.

Prerequisites

• Project invoice is required to be in Posted Auth, PartlyPaidPosted or PaidPosted state.
• The invoice type that should be used when creating project correction invoices in the company should be specified in the Company/Invoice/Default Invoice Types tab.

System Effects

• As a result of this activity a correction invoice will be created for the selected project invoice.
• The system created correction transaction will create reverse postings to cancel the postings of the original project invoice.
• The recreated transaction line will create new postings for the modified values in the transaction. The new posting amounts will be the difference from the original posting amounts that has resulted from the changes done on the recreated transaction.
• The original transaction of the base invoice will be set to Corrected state.

Window

Project Invoice

Related Window Descriptions

Project Invoice

Procedure

1. Open the Project Invoice window.
2. Query or populate to find the project invoice for which you want to create a correction invoice.
3. Right-click and click Create Correction Invoice to create the correction invoice.

Note: Unique project invoices will be created for projects which have the Project Unique Billing check box selected in the Project window. The project ID of such projects will automatically appear in the Project ID field of the correction invoice. The project ID will also appear in the invoice preposting.