Recalculate Scheduled Work, Earned Value and Progress

Explanation

Perform this activity to recalculate scheduled work, earned value and progress for projects classified as large projects. The recalculation can be done on project level or on sub project level for these projects.

This activity is only used for projects which are classified as large projects and when more current values for scheduled work, earned value and progress are needed. Large projects will of performance reason have these values calculated in a scheduled task and stored in a table from which the values are retrieved. All other projects will have their scheduled work, earned value and progress recalculated in real time update. If the user wants to get the real time values for large projects these can be recalculated for the project or sub project by using a right mouse button option.

Prerequisites

• The project or sub project must include more activities than what is defined for large projects in property LARGE_PROJ_ACT_COUNT in System Definition/Object Property tab.

System Effects

• Scheduled Work and Earned Value are summarized up to sub project or project level and stored in a table.
• Last calculation date/time for the recalculation for the scheduled work and earned value is displayed in the Project Navigator/Sub Project tab or in the Project Navigator/Project tab for sub projects and projects.
• A check box indicates if a project or sub project is large. Recalculation using the right mouse option Recalculate Scheduled Work, EV, Progress is only enabled when this check box is selected.

Window

Project Navigator

Related Window Descriptions

Project Navigator

Procedure

To recalculate scheduled work, earned value and progress for a large project:

1. Open the Project Navigator window and query for the desired large project.
2. Select the project in the navigator and then the Project tab.
3. Right-Click and then click Recalculate Scheduled Work, EV, Progress to calculate and display real time values for scheduled work, earned value and progress for the project.

To recalculate scheduled work, earned value and progress for a large sub project:

1. Open the Project Navigator window and query for the desired large project.
2. Select the large sub project in the navigator and then the Sub Project tab.
3. Right-Click and then click Recalculate Scheduled Work, EV, Progress to calculate and display real time values for scheduled work, earned value and progress for the sub project.

It is also possible for the administrator to change the scheduled task for when calculation of scheduled work and earned value for all large project and large sub projects should be done:

1. Open the Scheduled Database Task window and query for the schedule name Update Schedule Work and EV.
2. Select the task, right-click and then click View Schedule.
3. Make necessary changes in the task schedule and save the changes.