Enter Agreement Quotation Data

Explanation

In the Agreement Quotation window, enter the quotation replies received for the supplier agreement requests. The supplier agreement request contains information needed to create a supplier agreement with the supplier, and refers to recurring purchases for a particular time period.

When the supplier has received a request for a quotation, he returns a quotation that includes the data requested. Once you receive the quotation from the supplier, enter the received data in this window. Enter the price quotation, any discounts, and additional costs for each supplier. If the supplier has specified a ship via code other than the one requested or if the supplier has stated a ship via code in the quotation, you can enter that particular ship via code. In addition you can enter or change the supplier's part number and suppliers part description. When you have entered the quotation details, the quotation receives the Answered status and can be selected in the Agreement Quotation Approval or Agreement Quotation Approvals window.

Prerequisites

• A request for a supplier agreement quotation must have been released.
• The supplier must have sent you the quotation reply.

System Effects

• When the quotation information is entered for a supplier, the quotation line status will be updated from Created to Answered.
• If a ship via code is entered, that ship via code will be valid for the supplier agreement.
• If the company is working with single tax code per line items and the purchase part is taxable, the tax code will be retrieved from the supplier for purchase part. Based on the values in the amounts exclusive of tax fields, the amounts inclusive of tax are automatically calculated and displayed in the respective fields.
• The price and tax calculations are controlled by the setting on the Use Price Incl Tax check box. The default setting of the check box is retrieved from the corresponding request for blanket quotation line. The setting can be changed before saving, if necessary.
• If the Use Price Incl Tax check box is selected, the Price/Curr, and Additional Cost fields are non editable and the price is calculated based on the price including tax value and the tax code. The additional cost amount is calculated based on the tax code and the additional cost gross amount. The Price Incl Tax/Curr and Additional Cost Gross/Curr fields are editable.
• If the Use Price Incl Tax check box is cleared, the Price Incl Tax/Curr and Additional Cost Gross/Curr fields are non editable and the price including tax is calculated based on the value entered for the price and the tax code. The additional cost gross amount is calculated based on the tax code and the additional cost net amount. The Price/Curr and Additional Cost/Curr fields are editable.

Window

Agreement Quotation

Related Window Descriptions

Agreement Quotation
Agreement Quotation/Part Quotation Lines
Agreement Quotation/Assortment Quotation Lines
Agreement Quotation/Activities

Procedure

1. Query for the appropriate request number, and select the supplier from the Request No list.
2. In the Date Received field, indicate the arrival date of the quotation.
3. Save when completed.

Enter part quotation data:

4. Click the Part Quotation Lines tab.
5. The Line No field displays the line number of the quotation. The Part No and Description fields display the part and the description of the part.
6. In the Price field, enter the offered price and the unit the supplier has stated in the Price U/M field.
7. In the Price Conv Factor field, enter the conversion factor between the purchase unit and the price unit. (Price Unit = Purchase Unit of Measure/Price Conversion Factor)
8. In the Discount and Additional Cost fields, enter any discount or additional cost. The discount is entered as a percentage, and the additional cost in the supplier's currency.
9. Optionally, in the Supplier's Part No and Supplier's Part Description fields enter the supplier's own part number and description.
10. Repeat steps 5 through 8 for each part quotation reply.
11. Save when completed.

Enter supplier assortment quotation data:

11. Click the Assortment Quotation Lines tab.
12. The Line No field displays the line number of the quotation. The Supplier Assortment and Supplier Assortment Description fields display the assortment and the description of the supplier assortment.
13. In the Discount and Additional Cost fields, enter any discount or additional cost. The discount is entered as a percentage, and the additional cost in the supplier's currency.
14. Repeat steps 12 and 13 for each supplier assortment quotation reply.
15. Save when completed.